Accounts Interns at Alternate Doors

Basic Function: The person in this position creates financial transactions and creates financial reports from that information. The creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The bookkeeper also reconciles accounts to ensure their accuracy.

Responsibiltiies

1. Purchase supplies and equipment as authorized by management
2. Monitor office supply levels and reorder as necessary
3. Tag and monitor fixed assets
4. Pay supplier invoices in a timely manner
5. Take all reasonable discounts on supplier invoices
6. Pay any debt as it comes due for payment
7. Monitor debt levels and compliance 
8. Issue invoices to customers
9. Ensure that receivables are collected promptly
10. Record cash receipts and make bank deposits
11. Conduct a monthly reconciliation of every bank account
12. Conduct periodic reconciliations of all accounts to ensure their accuracy
13. Maintain the petty cash fund
14. Issue financial statements
15. Provide information to the external accountant who creates the company’s financial statements
16. Assemble information for external auditors for the annual audit
17. Calculate and issue financial analysis of the financial statements
18. Maintain an orderly accounting filing system
19. Maintain the chart of accounts
20. Maintain the annual budget
21. Calculate variances from the budget and report significant issues to management
22. Process payroll in a timely manner
23. Provide clerical and administrative support to management as requested

Requirements

CPA Section 4