Manager - Supply Chain Management at The Commission on Administrative Justice (Office of The Ombudsman)

REPORTING TO: COMMISSION SECRETARY
DIRECTORATE: FINANCE AND ADMINISTRATION
UNIT/DEPARTMENT: SUPPLY CHAIN
GRADE: CAJ 5

JOB PURPOSE

This position is responsible for ensuring the effective and efficient handling and resolution of complaints made against public agencies or officers and to provide technical, administrative, strategic and legal services to the commission

Managerial Responsibility

a) Formulate the annual procurement plans for the commission on Administrative Justice in line with the
Public Procurement Oversight Authority
b) Oversee the preparation of bid documents, quotations, requests for proposals and reports for use by the tender committee
c) Develop systems and procedures for the procurement of goods and services useful for the commission
d) Guide in the implementation of public procurement legislation and supply chain management contracts to the procurement committee
e) Ensure compliance with best practices in procurement and supply chain management.
f) Coordinate the preparation of tender documents according to the national procurement guidelines
g) Ensure all departments and staff in the Commission on Administrative Justice are familiar with and comply with the procurement guidelines
h) Supervise and appraise staff in the unit to fully utilize internal capacity and maximize output

Operational Responsibility

a) Coordinate the implementation of the overall commission procurement plan and e- procurement strategies to remain compliant with regulations
b) Review vendor contract document such as Local Purchases Order and Local Sales Orders for approval by the Director of finance in the commission in response to requisitions from user departments
c) Lead in the opening of bid documents and communicate to the tender participants on the outcome of the bid to ensure transparency
d) Coordinate the disposal of unserviceable assets by following the guidelines of the Public Procurement and Disposal Act
e) Manage supplier relationships and database for the commissions vendor services as a procurement directory
f) Conduct market intelligence/ market surveys on suppliers and standards on quality control of procured good and services
g) Capacity building for commission staff in the form of in-house trainings on procurement regulations
h) Ensure maintenance of records and the performance of suppliers for purposes of providing performance feedback and updating service providers
i) Manage the procurement life cycle from supplier selection, contract and price negotiation maintain client - stakeholder relationships
j) Monitor performance targets for the department and mentor staff to enhance internal capacity for optimum delivery

Academic qualifications

• Master’s degree in Procurement & Supplies or any related field.
• Bachelor’s degree in Commerce, Procurement or Supplies management or other relevant fields from a recognized Institution.

Professional qualification

• Post graduate diploma in procurement or supply chain management from a recognized institution
• Must be a registered member of KISM

Added Advantage

• Knowledge of government procurement procedures
• Proficiency in use of procurement systems most desirable IFMIS
• Registered with Kenya Institute of Supplies Management

Relevant experience required

• Ten (10) years of service, in a comparable position from a reputable organization