Personal Assistant at Diageo

Purpose Of Role

To provide comprehensive administrative duties to the Marketing Director and the Marketing team to enable them maximize their effectiveness and output.

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Accountabilities

• Ensuring smooth running of the office in the absence of the Director and responding to routine administrative queries from public and staff.
• Developing and managing an efficient and up to date filing system while also managing the storage of all confidential information in the Director’s office.
• Management of the Director’s calendars and facilitating resources required for all meetings - giving emphasis to monthly operational meetings, Exec meetings and quarterly board meetings as well as ensuring all minutes, reports and pre-reads are circulated beforehand.
• Also responsible for making travel and accommodation arrangements for the Director and the team.
• Maintaining a well-kept office and establishing & maintaining an efficient filing system and ensuring the office has a good and hygienic atmosphere conducive for working.
• Making sure that the card company pays all credit card bills within the set deadlines.

Qualifications

Qualifications and Experience Required:

• Business Degree.
• Professional secretarial qualification or equivalent in Secretarial Studies or Business Administration

Experience

• A minimum of 3 - 5 years relevant working experience as a Senior Secretary
• Computer literate on latest computer applications
• Good oral and written communication skills.