HR/Administration Officer at ACTED

Responsibilities

• Responsible for open ,transparent ,effective and fast recruitment processes;
• Work closely with HR and CFM to deliver recruitment needs.
• Design recruitment advertisements for open position in ACTED Kenya/Somalia
• Ensure that recruitment procedures are followed as per ACTED policies.
• Ensure that all open vacancies are opened both internally and externally through the relevant channels; Responsible for updating all staff members on all approved vacancy positions
• Responsible for identifying suitable recruitment channels & selecting the best applicants
• Utilize assessment tools for selection process
• Screen applications for basic compliance with position qualifications, summarize CV's for easier evaluation and interviews by the respective managers.
• Obtain and assess all credentials of the candidates when required
• Ensure there are written tests in place for all ongoing recruitments.
• Schedules interviews, make follow ups and ensure feedbacks are given to each interviewed candidates
• Actively participate in interviews when required/requested.
• Maintain an active and organized data base of applicants for various positions
• Report weekly and when required to recruitment & staffing management for progress update and further instructions
• o Conduct reference checks for all to be hired/successful candidates

· General HR

• Update the field Teams with HR information ie.information to be posted on the notice boards.
• Ensure that staff personnel folders are complete with all documents/contents as per ACTED policies (contract, CV, Application letters, Interview Records, Leave forms, certificates, diploma and other required documents;
• Filing of all processed HR papers and documents into appropriate files.
• Assist in regularly updating the staff leaves Follow up and planning
• Assist with the preparation and updates of staff data bases with the relevant information.
• Perform any other duty as requested by the HR/ADMIN Manager/Officer or the CFM.

Requested Profile

• Bachelor’s Degree in Business Administration, Human Resource, Public Relations or related field.
• 1 - 3 Years Experience in Recruitment preferably in an INGO with a proven track record of success
• Acquaintance with Kenya employment labour laws, various regulations and statutory law
• Computer Literate - MS Outlook and Excel and basic software application and and familiarity with the internet and email communications
• Excellent communication skills
• Competencies based interviewing experience
• Online recruitment systems experience
• Understanding of skills & Psychometric assessments (An advantage)
• Good understanding of the Somalia context is an advantage
• Strong analytical skills (context, people …)
• Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
• Capacity to build a maintain a strong professional network