Compensation & Benefits Administrator at G4S

Role Responsibility

Main Purpose of Position

• All administrative duties associated with the Compensation & Benefits department
• Effectively administer various benefit schemes including but not limited to G4S Health scheme, Pension scheme, NSSF, NHIF, Group life & Group Personal Accident covers, Education
• Provide expatriate support services
• Generation of reports for submission to the local and region office and for decision making

Key Performance Areas

E Effective administration of G4S Health scheme

• Maintain medical membership list by ensuring that all eligible employees are registered with the scheme and all notifications on medical additions and deletions are sent out to the insurer on time and conduct quarter reviews on the membership list
• Facilitate issuance of medical cards
• Coordinate with the insurance on appointment of service providers and ensure that are within staff reach based in all G4S locations country wide and that their services are efficient
• Facilitate efficient management of member benefit utilization to the benefit of the member and company
• Coordinate and prepare exceptional reports on member benefit utilization/expenditure & contributions
• Coordinate member education – quarterly
• Facilitate timely payment of medical contributions and management fees for the service provider
• Provide guidance and advice on medical cover issues to members
• Processing of member claims for reimbursement
• Liaison person between the service provider member and employer

Effective administration of G4S Pension schemes

• Administration and management of the Defined Benefit and Defined Contribution Pension schemes in line with the Scheme Trust Rules Deed and the RBA Act.
• Maintain the membership list by ensuring that all eligible members are duly registered with the scheme
• Facilitate and coordinate timely payment of pension contributions
• Coordinate quarterly meetings for trustees
• Prepare and coordinate the Annual General Meetings
• Administer the member benefit payments process for members on separation from the company
• Facilitate pension welfare issues (payment of school fee for ex pensioners).
• Facilitate audit process for the pension schemes.
• Provide trust secretary roles as provided for in the Trust Rule Deed and RBA Act.

Effective administration Group life & Group personal accident covers

• Administration of Group Personal Accident covers (GL and GPA) by ensuring all management accidents are reported to the insurer.

• Liaise with insurance providers for provision of Group Life and Group Personal Accident cover for management staff.
• Coordinate member health examination on renewal of cover
• Facilitate the claim processing and registration of all eligible members.
• Facilitate timely payment of management fees
• Liaison person between the employer and the service provider

Effective administration of G4S Kenya Education Trust fund

• Administration and Management of G4S Education Trust Fund that is sponsored by the company,

• Organize annual fund draws
• Arrange and attend quarterly meetings to monitor and receive updates from the fund managers
• Provide administrative support to the trust as per the trust deed and rules of the trust.
• Facilitate audit of the trust, quarterly reports.
• Coordinate payment of the winners

Manage timely and effective reporting

• Prepare monthly HR KPI report
• Variance reporting between BPC, WFP, Org charts and Payroll

• Prepare exceptional reports on Joiners & Leavers

• Coordination of NSSF and NHIF data quality reports
• Leave status reports
• Participate in the Annual Pay Review exercise

Manage expatriates documentation support

• Facilitate the process of obtaining work permit, special passes, dependant passes and renewal where needed.
• Follow up for endorsement of the work permits
• Liaise with the immigration department on provision of advice regarding different travel requirements for expatriates
• Prepare & coordinate cancellation of work permits documentation

Support Organisation Design

• Support Organisation Design reviews and WFP
• Ensure updated JD’s for all existing positions
• Manage approvals of Job Request Forms (JRF’s)
• Participate in internal and external benchmarking reviews

The Ideal Candidate

Knowledge and Qualifications

• Tertiary education in Business Management or Human Resources Management
  • Human Resources related subjects compulsory
  • Degree are advantageous
• Kenya market
• Kenya legislation
• Two to five years in Human Resources Management in a large business dealing with unionised employees.
• Member, Institute of Human Resource Management, Kenya

Technical Skills

• Financial Acumen
• Conflict Management
• Negotiation
• Microsoft Word – Intermediate level
• Microsoft Excel – Intermediate level (Advance level are advantageous)
• Microsoft PowerPoint – Basic level
• ERP system(s)
• Google suite of products

Behavioural Skills – Support

• Understanding the organizational environment

• Understanding the organisation’s goals and objectives
• Dealing with changing circumstances
• Supporting and working with others
• Delivering objectives
• Dealing with complexity
• Acting professionally
• Deliver great customer service
• Sharing and co-operating