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  • Posted: Mar 27, 2017
    Deadline: Not specified
  • We are an import export company, dedicated to connect Kenya with the world through goods and services. Strategic Perspective Vision To be one of East Africa's most valuable corporations through world class performance, creating growing value for the region's economy and the Company's stakeholders Mission To enhance the wealth generating capability o...
    Read more about this company


    Office Administrator & Bookkeeper

    Reporting to the Managing Director, the Office Administrator & Bookkeeper has primary accountability for the company’s accounting and finances, and provides general administrative support services. The ideal candidate is interested in learning more about the business and having a thorough understanding of its processes. The ideal candidate will be encouraged to create new opportunities, shoulder new responsibilities and become an integral part of a growing business.

    Responsibilities for the Office Administrator & Bookkeeper Job

    Administration: (est. 60%)

    • Assist the MD and the Executive Team in the overall administration of the business
    • Assist in developing administrative policies and procedures
    • Maintain appropriate employment records
    • Maintain shipping and receiving process and supporting procedures
    • Ensure supplies inventory is sufficient to meet administration function needs
    • Perform other related duties as assigned by the MD
    • Conduct market research to support the company’s efforts in identifying business opportunities
    • Plan and coordinate promotional opportunities (e.g. trade shows)

    Bookkeeping & Finance: (est. 40%)

    • Develop and ensure that appropriate accounting policies, controls and procedures are in-place and followed
    • Establish deadlines and prepare monthly, quarterly and annual management reporting: (e.g. financial statements, operational performance, and prepare reports on significant variances to budget
    • Ensure that all taxes are paid in an accurate and timely manner
    • Ensure prompt billing and collection of receivables
    • Ensure accurate and timely payment of suppliers’ invoices
    • Ensure that all outsourced services are managed in an effective and cost-efficient manner
    • Make bank deposits; liaise with bank
    • Reconcile bank and Visa statements
    • Assist in preparing annual budgets, forecasting, cash flow
    • Maintain appropriate accounting and financial records
    • Maintain purchase order process and supporting procedure
    • Ensure incoming calls are answered quickly and in a courteous and professional manner
    • Ensure sales transaction are completed in an accurate manner

    Qualifications for the Office Administrator & Bookkeeper Job

    • University level – Business or Finance undergraduate degree or equivalent experience, preferably with bookkeeping/accounting specialization.
    • 2-3 years in a fast paced, high growth business with bookkeeping/accounting responsibilities
    • 3-5 years experience in business administration
    • Thorough knowledge and demonstrated experience in all aspects of accounting including AP, AR, preparation of GL, preparation of budgets and financial statements
    • Thorough knowledge of remittance procedures for payroll taxes
    • Demonstrated ability, at intermediate/advanced level, to use Quick Books accounting software
    • Demonstrated proficiency in MS Office software suite (e.g. Word, Excel, etc.)
    • Strong written and verbal communication skills
    • Effective interpersonal skills; ability to get along well with others
    • Collaborative problem-solving, negotiating, and conflict resolution skills
    • Confidence and ability to perform well under pressure
    • Ability to plan, organize multiple priorities, schedule and meet deadlines
    • Knowledge of general office procedures filing, faxing, mail processing, photocopying
    • Demonstrated customer service skills
    • Ability to prepare invoices using accounting system software
    • Ability to process cash, cheques, debit and credit card transactions

    Method of Application

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