Administrative Assistant at UNDP

Administrative Assistant Job Responsibilities

• Implementation of operational strategies.
• Support the regular work of the inter-agency working groups on DSI and Youth.
• Provides administrative and logistical support to organization of events, conferences, workshops and retreats.
• Provision of support to office maintenance and assets management.
• Support to knowledge building and knowledge sharing.
• Preparation of routine correspondence, faxes, memoranda and reports;
• Preparation and documentation of meetings including preparing/sending out invitations, booking of meeting rooms and video-conferencing services; management of distribution/attendance lists, support to preparation of minutes
• Support compilation and preparation of briefing and communication materials, background information and documentation (ppt presentation, leaflets, background documents);
• Archiving and filing.

Requirements for the Administrative Assistant Job

• Completion of secondary education.
• Certificate in Administration is desirable.
• 5 years of relevant administrative experience;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
• Experience in handling of web-based management systems;
• Experience with other UN agencies, international organizations and/or non-governmental organizations would be considered an asset;
• A demonstrable interest in the UN’s work in Somalia.
• Fluency in English is required