Property Coordinator at Royal Management Consultants (RMC )

Duties & Responsibilities for the Property Coordinator Job

• Taking ownership of the site and managing day to day operations for the site by coordinating with the site supervisor
• Ensuring that all maintenance related issues are taken care of by reviewing quotes and ensuring work done by contractors is well done and within agreed time frames
• Ensure daily recording of electricity, water (NCC and borehole) generator, meter readings, fuel gauge readings and reservoir tank levels is being done by the site supervisor
• Approve and sign off all documents (petty cash, invoices, LPOs) after thoroughly checking and ensuring all necessary documentation is in order
• Ensuring timely collection of service charge, utilities and rent through reviews and follow up debtors with site accountant and promptly, resolving, disputes that may arise
• Ensuring all contracts for service providers are in pace and ensure SLAs in the contracts are adhered to while ensuring comprehensive service delivery at competitive cost
• Manage cost and expenditures within the budget or the allowable limit
• Conclusively address issues raised during monthly/ quarterly through timely sending out of minutes updates, follow up and directors’ / committee liaison
• Ensuring accurate and rapid responses to issues raised on emails within 24 hours
• Carry out a quarterly site inspection and direct the course of action to be taken to ensure closure of outstanding issues within agreed time frames
• Ensure timely review, payments and renewal of insurance policies
• Ensure timely payment and renewal of licenses, fire certificates, land rent and rates for the site
• Any other duties as maybe given from time to time

Key Requirements for the Property Coordinator Job

• Relevant experience in properties
• 3-5 years’ experience with reputable organizations
• Ability to coordinate site activities
• Excellent written and verbal communication skills
• Good reporting and presentational skills
• Ability to work with minimal supervision