HR & Admin Officer at BURN

HR & Admin Officer Job Responsibilities

HR

• Ensure all employees have a HR file and that it has a copy of their contract, JD and personal details (including PIN, NSSF, NHIF, ID, CV, school and degree certs)
• Monitor contract expiry dates, when required, and ensure employees do not go beyond probationary periods or contract end dates without approval.
• Deal with requests for advances, loans and any other employee grievances and escalate to appropriate person
• Provide orientation to all new hires
• Manage the process for exiting all employees that are finishing up or leaving BURN.
• Deal with any HR related issues brought up by employees and escalate to management where necessary
• Perform employee briefings on BURN HR policies when necessary
• Work on recruitment by sitting in on interviews where needed and carrying out reference checks
• Manage employee medical scheme ensuring we have data of all dependents, receipts are not fraudulent and all stay within the approved limits for reimbursement
• Do full onboarding for all BMC employees that are coming to Kenya and ensure all the required documentation is received.
• Leave Management for staff
• Deal with any issues for BMC employees who are in Kenya.
• Ensure all BMC employees in Kenya have valid insurance and visas at all times
• Perform the correct exit process for employees, ensuring all documentation is signed off before exit
• Keep on top of changes in Kenyan Labour Laws
• Ensure the HR files are all in order and up to date at all times

Administration

• Manage the receptionist and ensure she carries out all her duties to a high standard
• Manage the admin assistant and delegate tasks as necessary.
• Be overall responsible person for everything relating to BURN house and apartment and all employees there.
• Taking minutes in meetings where requested, and for the bi monthly production and HR meeting.
• Help to arrange any travel that BURN employees need to do, this could include flight booking, bus bookings, taxi pickups etc.
• Prepare all monthly airtime and transport allowances and have them signed off.
• Review monthly requests for office and kitchen supplies as prepared by the HR & Admin Assistant
• Ensure all factory visits are organised and executed without issues.
• Ensure safe keeping of all BURN important documentation
• Manage BURN security policy ensuring that it is fully implemented, being followed by all and alert management to any possible improvements or issues.
• Carry out any other tasks as requested by any member of the senior management team

Requirements for the HR & Admin Officer Job

• College diploma or degree in HR
• Professional demeanor
• Excellent verbal and written communicator
• Excellent interpersonal skills and an ability to make confusing HR or legal concepts easily understood
• Previous experience in a business environment

The salary will be between Ksh 60,000- ksh 70,000 monthly gross, depending on experience.