Intern - DSS, Finance Management Support/Administration Assistant at United Nations

Responsibilities

Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.

Under the direct supervision of the Department of Safety and Security (office), the intern will

• Assist with inventory management for procurement
• Assist with data management and creation for HR and recruitment information
• Reviews, records, distribute and/or processes mail and other documents and follows-up on impending actions.
• Assist in photocopying and scanning and delivery of mail and document s within UN offices.
• Performs general administrative tasks as directed, arrangements for meetings and other events, reservations, etc.), to include preparing and/or processing administrative requests/documents, Agendas etc.
• Maintains files (both paper and electronic) and databases for work unit.
• Assisting Inspectors with receiving and delivery of ground passes request forms for their action.
• Assist in compiling and updating staff details ;
• Dispatch letters and maintaining data as requested.
• Updating and maintaining motor vehicle fuel and repair records
• Assist in verifying security transport vouchers.
• Carry out an other duties as necessary

Communication

• Speaks and writes clearly and effectively
• Listens to others, correctly interprets messages from others and responds appropriately
• Asks questions to clarify, and exhibits interest in having two-way communication
• Tailors language, tone, style and format to match the audience
• Demonstrates openness in sharing information and keeping people informed

Teamwork

• Works collaboratively with colleagues to achieve organizational goals
• Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
• Places team agenda before personal agenda
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation

• Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
• Identifies clients' needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client

Education

Applicants must at the time of application meet one of the following requirements

• Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
• Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
• Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.

Be computer literate in standard software applications.

Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Preferred area of study: 3rd Year Undergraduate - MBA/Information Technology/Data Management/HR/Administration

Work Experience

• Applicants are not required to have professional work experience for participation in the programme.

Languages

• English and French are the working languages of the United Nations Secretariat.
• For this internship, fluency in oral and written English is required.
• Knowledge of another UN language is desirable.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.