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The United Nations is an intergovernmental organization to promote international co-operation. A replacement for the ineffective League of Nations, the organization was established on 24 October 1945
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Responsibilities
Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.
Under the direct supervision of the Department of Safety and Security (office), the intern will
- Assist with inventory management for procurement
- Assist with data management and creation for HR and recruitment information
- Reviews, records, distribute and/or processes mail and other documents and follows-up on impending actions.
- Assist in photocopying and scanning and delivery of mail and document s within UN offices.
- Performs general administrative tasks as directed, arrangements for meetings and other events, reservations, etc.), to include preparing and/or processing administrative requests/documents, Agendas etc.
- Maintains files (both paper and electronic) and databases for work unit.
- Assisting Inspectors with receiving and delivery of ground passes request forms for their action.
- Assist in compiling and updating staff details ;
- Dispatch letters and maintaining data as requested.
- Updating and maintaining motor vehicle fuel and repair records
- Assist in verifying security transport vouchers.
- Carry out an other duties as necessary
Communication
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having two-way communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed
Teamwork
- Works collaboratively with colleagues to achieve organizational goals
- Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
- Places team agenda before personal agenda
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Client Orientation
- Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect
- Identifies clients' needs and matches them to appropriate solutions
- Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
- Keeps clients informed of progress or setbacks in projects
- Meets timeline for delivery of products or services to client
Education
Applicants must at the time of application meet one of the following requirements
- Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
- Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
- Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
Be computer literate in standard software applications.
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Preferred area of study: 3rd Year Undergraduate - MBA/Information Technology/Data Management/HR/Administration
Work Experience
- Applicants are not required to have professional work experience for participation in the programme.
Languages
- English and French are the working languages of the United Nations Secretariat.
- For this internship, fluency in oral and written English is required.
- Knowledge of another UN language is desirable.
Assessment
Potential candidates will be contacted by hiring manager directly for further consideration.
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Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.
Under the direct supervision of the Project Manager, the intern will:
- Ensure orderly and efficient management of data received from applicants and sponsors of the Young Champions Awards.
- Assessing, shortlisting and ranking of nominees according to selection criteria and produce reports in various formats as required.
- Liaise with applicants and sponsors to request additional information (telephone and email support) as required.
- Provide technical support to the project manager and other agency staff.
- Update project manager and other staff members on the status of the applications, advising when needed about gender balances and regional representation of nominees.
- Liaise with the third party agency managing the contest management system to solve technical problems as required.
- Coordinate with the rest of the team in out-posted offices
- Develop and maintain database on nominees’ applications and prepare a portfolio for regional juries.
- Maintain strict confidentiality in all aspects of the work.
- Undertake any other tasks assigned by the Supervisor.
Core Competencies:
Communication:
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having two-way communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed
Teamwork:
- Works collaboratively with colleagues to achieve organizational goals
- Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
- Places team agenda before personal agenda
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Client Orientation:
- Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect
- Identifies clients’ needs and matches them to appropriate solutions
- Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
- Keeps clients informed of progress or setbacks in projects
- Meets timeline for delivery of products or services to client
Applicants must at the time of application meet one of the following requirements:
a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
Be computer literate in standard software applications.
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Studies in Communication, Environmental Management or related field preferred.
- Applicants are not required to have professional work experience for participation in the programme.
- English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English, French, Spanish, Chinese, Arabic and Russian (depending on the duty station) is required. Candidates seeking to be based in Nairobi do not need a second language beside English.
- Potential candidates will be contacted by hiring manager directly for further consideration.
go to method of application »
Under the direct supervision of the Head of the Programme Delivery & Management Unit of the Law Division, the intern will:
- Assist in the coordination of Programme Delivery & Management Unit activities; prepare briefing notes on the Unit’s activities; assist in reviewing for correctness and consistency budgetary and other staffing tables and bringing to the attention of the Head of the Unit;
- Provide general office assistance: set up and maintain electronic files/records; schedule weekly team meetings and other ad hoc meetings; handle routine administrative tasks as may be assigned; attend meetings when required and prepare minutes, monitor follow-up activities; ensure smooth functioning of the Head of the Unit through ensuring smooth and efficient information flow within the team.
- Undertake such other tasks as may be assigned by the Head of the Unit.
- Communication: Ability to write in a clear and concise manner and to communicate effectively; Speaks and writes clearly and effectively; listens to other, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information keeping people informed.
- Client Orientation: The incumbent must consider the point of view of the client, maintain productive partnerships with them and identify their needs and match them to appropriate solutions. Ability to identify clients' needs and accommodate them; must have the capacity to maintain productive partnerships with clients; Identifies clients' needs and matches them to appropriate solutions; Monitors on-going developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to clients.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Applicants must at the time of application meet one of the following requirements:
a) Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's degree level or equivalent);
c) Have graduated with a university degree and, if selected, must commence the internship within one-year period of graduation.
Be computer literate in standard software applications.
Have demonstrated keen interest in the work of he United Nations and have a personal commitment to the ideals of the Charter.
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Studies in Business Administration and Finance is preferred.
- Applicants are not required to have professional work experience for participation in the programme.
- English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another UN language is desirable.
- Potential candidates will be contacted by hiring manager directly for further consideration.
Method of Application
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