Project Finance and Administration Officer Turkana Emergency Response at Terre des hommes (TDH)

Objective of the position

To act as the point person for the finance coordination, communication, monitoring, reporting and liaison with the Diocese of Lodwar and other other development and humanitarian actors as well as authorities in consultation with the Kenya Country team to support an effective emergency response in Turkana.

Main Duties and Responsiblities:

• To coordinate with the Nairobi office on all finance related issues on the Turkana drought response project;

• To be responsible for all financial (cash and cheque) transactions and recordings and safekeeping of related documents;

• To be responsible for monthly financial reports of the Turkana drought response project and to keep books as per guidelines of the regional office and requirements of national government;

• To be responsible for timely submission each month to the Nairobi office of monthly finance reports and budget requests (monthly);

• To assist in office audits/monitoring visits undertaken by the Nairobi office.

• To be responsible for safeguarding the organisation’s assets in close coordination with the programme Officer and the country office;

• Responsible for managing cash flow and transfers to the Emergency Response programme;

• Responsible for verification of beneficiaries bank details for drought response before forwarding them to Finance and Administration Officer;

• Responsible for overseeing and monitoring project expenditure and reporting any irregularity to the Finance and Administration Officer.

• Submits a projected income and expense form and requests regular transfers to ensure sufficient running cost funds are received for the field office in Lodwar.

• Ensure field advance are settled in a timely manner inline with the Financial guidelines.

• Perform field monitoring visits to the Emergency response program;

• To support project partners to ensure that the drought response programme reports are delivered on time and are of good quality, according to TdH-NL standards. This includes supporting the use by programme partners of the TdH-NL online reporting system (PMEasy).

• To maintain good relationship with project partners, guiding them, giving capacity building training in finance and administration and giving direction as may be appropriate.

• Identify together with project partner areas for further improvement on financial management and/ or quality of project partner and define frameworks, procedures and indicators oriented towards improved organisational and financial management.

• To be responsible for security of office and assets.

• Responsible for organising day to day field logistics for the field team and Kenya Country office team field visit;

• Responsible for procurement of the field office ensuring they are inline with TdH financial guidelines;

• To carry out any other duties that can reasonably be asked of this position.

Knowledge and experience

• Relevant University degree up to at least Bachelors level.

• Relevant accounting professional qualification up to completion level.

• Practical experience in financial administration - planning/budgeting, execution, controlling, documentation and reporting (grant management cycle).

• Minimum of three (3) years relevant working experience in a similar non-profit organisation.

• Previous experience of working with partners highly desirable.

• Advance knowlege of MS Excel/Google sheet is essential.

• Social skills required for communications with external relations and colleagues, the acquisition of clarifications of data, reports and the solving of problems

• Social skills for active participation in a team and for further improvement of team performance Competencies

• Focus on results

• Cooperation

• Accuracy and attention to detail

• Analytical

• Planning and organising

• Communication - written and verbal

This position will be based in Lodwar, Turkana. **