Assistant Office Administrator at Nyeri County

JG “K”
Salary Info: Basic Salary – 31,020; House Allowance – 12,800; Commuter Allowance 5,000

Assistant Office Administrator Job Duties and Responsibilities

• Recording dictation in shorthand and transcribing it in typewritten form
• Typing from drafts, manuscripts or recording from dictation machines
• Processing data and managing e-office
• Ensuring security of office records; documents and equipment; including classified materials
• Preparing responses to simple routine correspondence
• Attending to visitors/clients
• Management of office protocol; managing of office petty cash; handling telephone calls and appointments
• Operating office equipment

Requirements for the Assistant Office Administrator Job

• Possession of a Diploma in Secretarial Studies from the Kenya National Examinations Council or a Diploma in
• Business and Office Management or equivalent qualifications from a recognized institution
• Served in the grade of Assistant Office Administrator 2 or any other relevant and comparable position for a minimum period of three (3) years
• The following qualifications from the Kenya National Examination Council: (i) Shorthand II (80 w.p.m.) (ii)
• Typewriting III (minimum 50 w.p.m.)/Computerized Document Processing III (iii) Office Practice II (iv)
• Business English II /Communications I (v)Commerce II (vi) Secretarial Duties II
• Proficiency in Computer Applications
• Good administration and organization skills
• Interpersonal and good public relations skills
• Good written and verbal communication skills
• Ability to multi-task