Administration Officer at ICT Authority

Administration Job Responsibilities

• Interpret and implementing strategies, policies, and standards pertaining to support services of the Authority
• Procure and effectively managing contracts relating to cleaning, mail/parcel delivery, and security
• Implement statutory requirements relating to maintenance of the Authority’s buildings and installations
• Coordinate repairs and maintenance of office equipment
• Providing administrative support services to the Authority
• Ensure prompt delivery of mail and execution of messengerial services.
• Ensure prompt settlement of utility services bills
• Supervision of reception services
• Coordinate the execution of third party service contracts e.g. cleaning and security services
• Allocation of office and parking spaces
• Source for service providers
• Control the telephone expenditure in line with approved budget ceilings
• Follow up on all third party services to ensure payment is made on time
• Oversee auxiliary services e.g. tea and courier services
• Supervise switchboard operations to ensure smooth operations
• Procuring telephone lines for officers, calling cards, scratch cards and any components related to this service.
• Prompting payment of all telephone bills.
• Perform any other duties as may be assigned from time to time.

Qualifications for the Administration Job

• Bachelor’s Degree in Social Sciences
• Five years relevant experience
• Computer literate

Personal skills and attributes required

• Planning and organisation skills
• Excellent communication skills
• Effective problem solving skills
• Leadership and people management skills