Procurement Manager at Unclaimed Financial Assets Authority (UFAA)

Purpose of the job

Reporting to the Chief Executive Officer, the job holder is responsible for procurement function and overseeing aspects of purchasing, negotiations and process implementation for procurement of goods, works and services.

Procurement Manager Job Duties and Responsibilities

• Plan and manage all activities involved in sourcing Suppliers, procurement quality assurance and financial logistics activities, and leading the procurement function, overseeing all aspects of purchasing, negotiations and process implementation for procurement of goods and services.
• Prepares procurement guidelines in line with the law, procurement manual and financial rules and regulations of the Authority
• Prepares procurement plan and guiding/monitoring its implementation in the Authority
• Identifying and developing a sourcing strategy to ensure the Corporation obtains value for money while adhering to budget and procurement guidelines
• Ensuring that all Statutory Reports are submitted effectively and within prescribed timelines to the Public
• Procurement Oversight Authority and other Government Institutions;
• Secretary to the Evaluation Committee and responsible for minute taking/professional opinion
• Monitoring supplier contract management to ensure compliance with the contractual terms and conditions
• Managing, coaching and mentoring to ensure a high level of employee motivation and performance
• Advising the Disposal Committee on disposal matters and timely execution of obsolete and an serviceable items
• Preparation of board reports on Procurement matters as and when required
• Participate in preparation of service level agreements with Suppliers, contractors and/or service providers and ensure that these are signed off and monitored
• Ensuring compliance and adherence to company policy and procedures and statutory requirement
• Leading the procurement function and overseeing all aspects of purchasing, negotiations and process implementation for procurement of goods and services.
• Responsible for control and managing the Authority’s inventory, stores and assets

Operational responsibilities/tasks

• Leads the preparation of tender documents for purchase of supplies and equipment
• Promotes a positive corporate culture and image of the Authority
• Updates and maintains vendor database
• Compliance with the Authority’s service charter
• Organize and participate in tender negotiations

Qualifications for the Procurement Manager Job

• Bachelors degree in Business, Economics, Procurement and Supply Chain Management or comparable qualification from a university recognized by the Commission for University Education.
• Masters degree in Procurement, Logistics Management, Purchasing and Supplies or its equivalent
• At least 10 years relevant experience, 5of which must be at a senior management level;
• Member of Kenya Institute of Supplies Management (KISM) or any other relevant professional body

Competencies/Knowledge & other attributes:

• Supply chain management
• Thorough knowledge of Public Procurement and Asset Disposal Act, 2015 and the Regulations thereto
• Demonstrable analytical skills and negotiation skills
• Good interpersonal and communication skills
• Well-developed report writing skills and
• Conflict management skills