SENIOR OFFICE ADMINISTRATOR at Nairobi Centre for International Arbitration

JOB GRADE - NCIA 6

A Senior Office Administrator will be responsible to the Officer to whom he/she is assigned.

Duties and Responsibilities

The responsibilities at this level will entail:- recording dictation in shorthand and transcribing it in typewritten form; typing from drafts, manuscripts or recording from
dictation machines; processing data; operating office equipment; attending to visitors/clients; handling telephone calls in that office and appointments; ensuring
security of office records; documents and equipment including classified materials; preparing responses to routine correspondence; and guiding and supervising secretarial
personnel under him/her.

Qualifications

For appointment to this grade, an officer must have: -

(i) Served in the grade of Office Administrator for a minimum period of three (3) years; and
(ii) Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized Institution;

Or,

The following qualifications from the Kenya National Examination Council;

• Shorthand III (100 w.p.m.);
• Typewriting III (minimum 50 w.p.m.)/Computerized Document Processing III;
• Office Management III/Office Administration and Management III;
• Business English III /Communications II;
• Commerce II;
• Office management II/Office Administration and Management III, and
• Secretarial Duties II;

(v) Certificate in computer applications from a recognized institution; Certificate in computer applications from a recognized institution (Windows, Ms-Word, Ms- Excel, Ms-              Access and Internet)