Financial Management Advisor at Danish International Development Agency (DANIDA)

Objectives for the position

The overall objective is to contribute to the improvement of financial management and administration of development programmes in WSTF, ensuring that financial management becomes more effective, efficient, and transparent and of good quality. The consultant will also contribute to improving the flow of financial information between WSTF, the Government of Kenya and the development partners.

The specific objective is to ensure that WSTF develops and implements a realistic, credible and achievable Action Plan to strengthen its financial management system and users’ capacity.

The ultimate aim is to support the transfer of skills in financial management to relevant WSTF staff responsible for financial management and administration.

Reporting

Whilst working closely with the Chief Manager Finance and Chief Manager Investments, the Financial Management Advisor will support activities relating to Budget planning, management and reporting. The Financial Management Advisor will however report directly to the Chief Manager Finance.

Duties and Responsibilities

• Support the Finance and Administration Unit in reviewing the existing internal systems and processes and develop improved processes to ensure that the overall financial management system is strengthened and robust.

• Support in identifying needs in the following aspects of financial management: (i) systems and procedures; (ii) systems of internal audit and control, and (iii) capacity gaps of finance and administration staff;

• Facilitate in developing and implementing an Action Plan for the improvement of financial management systems and procedures and capacity building within the ;

• Reviewing the financial management flows between development partners, Government of Kenya, state cooperation and implementing organizations and communities;

• Support in the training/ capacity building of finance and administration staff on best practices, use of systems and procedures, reporting, assets management among others;

• Design of an effective system for financial monitoring for use at national and county levels;

• Support in strengthening mechanisms that ensure accountability for the use of development funds;

• Participate in the development of a system for monitoring the implementation and follow up of external audit recommendations.

• Support in the design of mechanisms to ensure the improvement of the financial systems for internal control of funds and to ensure the correct and effective use of funds;

• Support in the design, update and harmonization of the templates and formats for financial reporting and tracking of funds so that that they can meet the specific needs of the Government and development partners;

• Support the finance team in:

Preparing the organization’s annual budget

o Preparing monthly, quarterly and annual financial accountability statements for the CEO

o Oversee and guarantee compliance with financial covenants such as submitting quarterly Interim Unaudited Financial Reports (IFRs), arrange for timely financial information for internal audits and supporting the maintenance of internal controls over project expenditure.

• Support in updating financial management manual, establishing chart of accounts and ensuring the FMIS systems installed by WSTF is able to carry out activities in accordance with the agreed procedures and provisions of donor funded Grant Agreement, and the national laws and regulations.

• Support in compliance to Procurement Act and other relevant legislations;

• Support in improvement of systems for assets inventory and management;

• Proving annual reports on the state of the financial management systems and on the progress in the implementation of the agreed work plans and budgets.

Qualification and Professional Requirements

• Bachelor's degree or higher in the area of Economics, Accounting, Financial Management, Business Administration or other similar areas;

• Candidates with CPA(K) or ACCA qualifications are also encouraged to apply

• Minimum of 10 years of professional experience relevant to the position, experience in Kenya is an added advantage;

• Must demonstrate experience working with donor funded programmes at senior management level for over 10 years.

• Experience in internal and external financial oversight and auditing of the public sector in Kenya is required.

• Must be familiar with the Office of the Auditor General (OFAG) and knowledgeable of public sector auditing processes.

• Candidates who have worked in both the public sector and private consultancy sector have an added advantage.

• Ideal candidate must have strong influential networks in the public sector.

Have Skills in the following areas:

· Financial planning and funds management;

· Financial Information management;

· Execution of Audits and follow up of audit recommendations;

· Internal and external monitoring of development funds;

· Must possess solid understanding of the financial procedures and regulations, procurement regulations and decentralized management systems of the Government of Kenya;

· Use of Integrated financial management systems and other accounting programs, e.g. SAP, NAVISION etc

· Good Public and personal relations with teams and partners;

· Dialogue, facilitation and negotiation capacity;

· Finance and administration systems use and analysis; and

· Ability to work without supervision and be results-oriented.