Head Of Procurement at Alliance for a Green Revolution in Africa (AGRA)

Key Duties and Responsibilities

· Lead in the procurement strategy development and execution for AGRA

· Lead all global procurement efforts to efficiently and effectively enable spend owners to maximize the value they receive from suppliers to meet their objectives

· Work with each unit to lead centralized direct and indirect sourcing and procurement efforts. This will include working with the internal stakeholder from initial need identification to final goods or service delivery to meet stakeholder needs

· Support demand management (via stakeholder management) and then drive supply analysis/strategy, supplier identification, sourcing execution (i.e., “tendering”), contract negotiation, delivery planning and monitoring, purchase execution, and then ongoing performance management and improvement

· Drive and support development, implementation and continuous improvement of best-practice based policies and processes

· Lead and provide adequate information to drive optimal selection and management of procurement systems

· Develop, coach, mentor and manage procurement staff in sourcing, contracting, transactional purchasing, supplier management, and miscellaneous internal procurement support activities

· Manage budgets for categories under management – and for procurement itself

· Develop benchmarks and scorecards to be used for continuous improvement of the procurement processes in the institution

· Coordinate preparation of the annual procurement plans; ensure that the plan is followed, including regular meetings with Division and Departmental heads to update the plan.

· Regularly update the procurement procedures and guidance in the manuals and submit any changes for review to the Procurement Committee, Management Committee and the COO for final approval by the President.

· Plan, organize and lead the bid solicitation process by working with relevant program/units in drafting and issuing RFQ, RFP, establishing a Technical Evaluation Panel (TEP), developing bid evaluation criteria and guiding clients on processes involved.

· Analyse procurement requirements and select the most appropriate methods based on interpretation and assessment of established policies, practices, and experience.

· Support bid evaluation committees, ensure the integrity of the competitive process, facilitate bidder debriefings, and exercise appropriate judgment and tact while ensuring to protect confidential information.

· Manage initiatives such as surveys, cost benefit analysis, trainings or open days that seek to improve knowledge of procurement processes, policies and procedures with the overall aim of improving experience for both internal and external clients.

· Acts as the key contact for any internal and external procurement audits. Take responsibility for keeping a running list of previous audit recommendations and the status of their implementation.

· Acts as the secretary of AGRA’s procurement committee; take minutes, keep records & communicate PC’s decision to programs/units.

· Conduct all negotiations or recommend a negotiating team where applicable and negotiate contractual agreements with suppliers to ensure that service, added value, lowest total cost while ensuring quality is not compromised. Support programs/department in contract negotiation.

· Develop and manage supplier relationships to deliver breakthrough performance in cost, service and quality.