Medical Records Officer at United States International University Africa (USIU)

Reporting to the Principal Medical Officer, the job holder will be responsible for creating new medical records and retrieve existing medical records by gathering appropriate record folders and contents; assigning and recording new record numbers; verifying existing record numbers; inputting and recording locations to the system and delivering records when needed.

Medical Records Officer Job Responsibilities

• Gathers patient information by collecting demographic information
• Maintains master patient index by completing the assigned portion of daily audit trail corrects and communicate problems according to established procedures.
• Initiates a medical record by creating and processing the patient care record folder.
• Maintain record availability by processing charts into the department; using chart mark-off procedures; facilitating chart location activities.
• Retrieve medical records by following chart-out procedures; documenting reasons charts cannot be retrieved for statistical and follow-up purposes.
• Keep health care providers informed by communicating availability or unavailability of the record.
• Maintain quality results by following Health Center standards.
• Maintain continuity of work operations by documenting and communicating actions, irregularities, and continuing needs.
• Maintain patient confidence by keeping patient records information confidential.
• Serves and protects the Health Center by adhering to professional standards, University policies and procedures.
• Enhance medical records and clinic reputation by accepting ownership for accomplishing new and different requests.
• Undertake other duties commensurate with the classification and scope of the position as required.

Qualifications for the Medical Records Officer Job

• An undergraduate degree in health records and Information management from an accredited university.
• A current First Aid Certificate

Personal Attributes & Competencies

• Shown merit and ability as reflected in work performance and results;
• Confidentiality and integrity;
• Proficiency in computer applications;
• Team player with excellent interpersonal skills;
• Relationship builder & effective negotiator;
• Good communication skills;
• Self-motivated;
• Attention to detail;
• Adaptability and reliability