Finance Manager at Virtual HR

Reporting to the Managing Director, this position will responsible for designing & implementing the key financial policies, procedures and systems required to help the company manage its financial operations.

Job Responsibilities

• Financial Management:
  • Ensure sound financial management for the company in compliance with IFRS and Kenyan statutory requirements
  • Manage monthly financial reporting, bank reconciliation, cash flow analysis and management, accounts/banking management, processing expense vouchers
  • Ensure adherence to the financial policies, procedures and practices; ensure compliance with governmental contracts, supplier and other agreements;
  • Work closely with the External auditors to facilitate annual audits; identify and coordinate audit process with the finance team.
• Tax Management:
  • Compliance with tax, legislative and statutory requirements for both the company and the employees.
  • Prepare and submit tax returns (Income Tax, VAT and Withholding Tax)
  • Monthly PAYE submissions, PAYE reconciliation (mid-year and annual).
  • Ensure taxes are paid on time and go through ledgers to ensure tax is withheld where applicable.
• Fixed Assets Management:
  • Develop and maintain the property management database/inventory spreadsheet; update the database for each new purchase of equipment;
  • Supervise quarterly inventories to reconcile database entries with physical counts of property within the office;
  • Ensure fixed assets records and database are maintained in both hard and electronic copy
  • Ensure all fixed assets are comprehensively insured at all times
• Working Capital Management (Payables, Receivables, Stocks, Cash and Bank Balances)
  • Ensure collection of 80% of debts from the allocated debtors on time
  • Ensure timely submission of all monthly bills payments.
  • Update receipt payments made by clients into the system on timely basis
  • Ensure cash flow management practices by regulating debt, collecting debt and controlling credit.
  • Ensure 100% compliance to company internal control procedures and follow the company credit policy in all financial transactions
  • Safeguard company stocks and maintain necessary ledgers.
• Procurement and Logistics:
  • Supervise and ensure the consistency of procurement records management; create and comply with standard records file list for all procurement activities – Purchase Order Forms, receipt of goods and services (GRN forms)
  • Manage supplies management process that ensures adequate stock of supplies to prevent stock-outs
  • Oversee and guide the logistics team as per work plan.

Qualifications

• Degree in Finance or related course
• MBA in Finance, Accounting or Strategic Management is added advantage
• CPA (K)
• Over 5-7 years in a comparable role (preferably in the IT Industry)
• Experience in a retail environment
• Knowledge of International Accounting Standards
• Familiarity with Kenyan regulations and practices especially in finance & human resources