Head Of Secretarial & Governance at Kenya Tea Development Agency (MS) Ltd

Reporting to the Group Company Secretary, the successful candidate will be responsible for managing the Secretarial services function and ensuring compliance with statutory requirements (in relation to Company Law matters) by KTDA [H], its subsidiaries and the managed factory Companies.

Job Responsibilities

• Ensuring the research and review of Good Corporate Governance policies and best practices for the Group;
• Liaising with other departments for the effective provision of secretarial services by the division;
• Supervising co-ordination and preparation of KTDA Managed Factories and Company meetings;
• Taking minutes for KTDA Holdings, subsidiary and committee meetings;
• Supervising set up and maintain the shareholders register of the KTDA Group and associated companies;
• Supervising allotment and allocation of shares for all KTDA Group and associated companies including managing the share allotment control systems and procedures;
• Supervising the preparation and issuance of share certificates;
• Coordinating the processing and effecting of dividend payment to shareholders;
• Overseeing the verification of statutory returns with the Registrar of companies;
• Overseeing the electoral process for Directors of the factory companies and KTDA associated companies;
• Supervising the updating of the Memorandums and articles and maintenance of Company the Minute Books of the respective companies;
• Attending and resolve Shareholder queries and issues;
• Supervising the filing of statutory returns and notifications to the Registrar of Companies;
• Overseeing the preparation and submission of election notices;
• Facilitating assigned meetings within the KTDA Group;

Qualifications 

The ideal candidate must possess the following qualifications and competencies: –

• A Bachelor of Laws degree from a recognized institution;
• A Master’s degree in law or a business related field is an added advantage;
• A Certified Public Secretary – Seven (7) years post registration;
• Member of ICPSK in good standing
• An advocate of the High Court – Seven (7) years post admission
• Member of Law Society of Kenya with a current practicing certificate
• A Postgraduate Diploma in Legal Studies from the Kenya School of Law;
• A minimum of Ten (10) years working experience in either a comparable position in medium to large private or public institution, inclusive of public sector;
• Demonstrate good grasp of Commercial law, Company Law and practices, Corporate Governance procedures and practices, the Constitution of Kenya and other relevant national laws;
• High levels of confidentiality;
• Demonstrate excellent relationship and networking management and communication skills necessary for interaction with both internal and external stakeholders;
• Demonstrate success in managing and conducting a variety of litigation matters;
• Must have demonstrated ability to handle departmental budgets, resources, processes, projects and relationships;
• Should have thorough knowledge of the tea sector as well as knowledge of regulatory requirements affecting the relevant sector;