Personal Assistant at Corporate Staffing

Our client is an international charity NGO and they are looking to recruit a vibrant & polished Executive Personal Assistant. The competent individual will be tasked with providing high level support to the company Director.

Job Responsibilities

• Managing the Directors and Managers electronic diary
• Prepare & manage correspondence on behalf of the Directors & Managers
• Booking meetings, organizing travel and preparing complex itineraries
• Manage the corporate communications portfolio on behalf of the Director
• Planning, organizing and managing events
• Answering calls and responding to queries
• Managing and reviewing filing and office systems
• Representing the Director in meetings and events
• Commissioning work on the Directors and Managers behalf
• Liaising with staff Secretarial Resource, filing both Electronic and Physical
• Develop budgets, manage petty cash & ensure personal bills are paid in a timely manner
• Sourcing and ordering stationery and office equipment
• Management of personnel and resources
• Oversee the management of all contractual engagements with clients, partners and other stakeholders
• Act as a liaison between the Director’s office & members of staff
• Any other duties as advised by the employer

Requirements

• Bachelor’s degree in Business Administration and related fields
• At least 3 years experience in a similar position
• Proficient knowledge of Microsoft applications
• Good command of English language
• Excellent organizational and coordination skills
• Effective communication skills, both written and oral
• Ability to interact with high level individual personalities
• Highly confidential
• Must be well polished & cultured
• Strong sense of initiative
• Good problem solving & time management skills
• Culturally sensitive and ability to adapt easily.