Logistics Coordinator at Danish Refugee Council

PURPOSE

The Logistics Coordinator (LC) is responsible for all the procurement and logistic functions of Kenya Country Program in close collaboration with the field based procurement and logistics officers/assistants. S/he is responsible for ensuring compliance to DRC and donor procurement rules, regulations, inventory and asset management, systems and reporting and to supports the budget holders to ensure timely, responsible, cost effective and accurate use of funding. The LC is the most senior post holder in the procurement and logistics department of the Kenya Country Program.

KEY RESPONSIBILITIES

• Logistics Management
  • Implement sustainable logistics systems for the efficient and effective implementation in the area of operations following DRC’s Operational Handbook;
  • Liaise with the logistics and procurement staff in the field offices on all logistics issues to ensure that all bottlenecks and challenges to delivery and distribution are mediated and/or overcome
  • Coordinate the logistics activities across all field offices by being in support and close collaboration with the project staff and the support staff
  • Prepare and participate in assessments in new project areas
• Procurement Management
  • Identify and plan the CO purchases beforehand based on a Country Master Procurement Plan in collaboration with all relevant staff
  • Provide support and work closely with the program/ project heads in developing procurement plans.
  • Plan and implement an effective purchase order management system at Field level and organize schedules for bulk and economical purchases
  • Monitor local supply sources and chains and optimize supply to the field locations
  • Ensure the quality of the supply chain process
• Inventory/Asset Management
  • Ensure that the Country Office Master Asset register is up-to-date at all times
  • Provide regular inventory updates for the different items stored within the DRC warehouses/stores
  • Ensure proper warehousing, stock management, and control systems, including documentation and reporting
  • Plan and manage the stock supplies according to local constraints
• Vehicle Management and Maintenance
  • Ensure regular maintenance on the different vehicles of the organization, setup appropriate maintenance contract with suppliers or ensure an appropriate repair process with local technicians
  • Ensure that the fleet management requirements are actioned on a monthly basis;
  • Handle transport contracts negotiation with suppliers and follow up
• Reporting
  • Ensure monthly reporting systems are implemented across the field offices in line with DRC procedures for procurement, stock, vehicles and assets.
  • Review the monthly logistics reports for the field office and advise programmes where there are irregularities or areas of concern that need follow up.
  • Make proposals to the HoFA and field SMTs for the implementation and the improvement of logistic procedures at the field offices
• Any other duties as assigned by management.

QUALIFICATIONS & EXPERIENCE

• Advanced degree in Logistics and Supply Chain strongly preferred with relevant professional certification
• A minimum of 5 years in Logistics management experience in NGO environment, including significant field operations experience running both development and emergency programs
• Substantial experience in logistics, including procurement, supply chain, fleet management & inventory
• Ability to analyze information, evaluate options and to think and plan strategically
• Excellent interpersonal, communication and presentation skills
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
• Willingness and ability to travel extensively in country