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  • Posted: Dec 6, 2017
    Deadline: Dec 15, 2017
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    Sustainet E.A. is a Non- governmental organization promoting sustainable agricultural practices in East and Horns of Africa. Our network includes 209 NGOs/CBOs from the region with a reach out of 1.5 million small-holder farmers. Sustainet E.A. Focuses on promotion of sustainable agricultural practices aimed at eradicating hunger and poverty through increas...
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    Project Admin & Finance Manager

    Responsibilities

    Under the overall supervision of the project team leader, the Admin/Finance Manager will perform the following tasks;
    • Type, process and file correspondence, reports and other materials.
    • Develop and maintain effective filing, archiving and record keeping systems, both paper and electronic.
    • Pro-actively manage the Organization emails, in-tray and diary of the Team Leader and ensure appropriate priority is given and action is taken in response.
    • Handling of confidential information and sensitive issues reliably.
    • Make suitable and efficient travel arrangements for field staff, board members and any visitor and undertake all associated administration. Management of local travel schedules and project vehicles.
    • Support and host visitors from the region and elsewhere – arranging inductions and other programmes for them ensuring high level of care.
    • Data entry using software such as Excel and Access.
    • Organization and preparation of meetings and take minutes/report on such meetings.
    • Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
    • Ensure efficient, timely and accurate recording and payment of accounts payable.
    • Thorough audit of all transactions at point of entry ensuring appropriate purchase order matching, credit terms and adherence to appropriate authorization and budget confirmation and clearance.
    • Process all bank payments and receipts ensuring all cash inflows and outflows are properly recorded and bank accounts are reconciled at the end of each month.
    • Process monthly recurring journals and end month journals and ensure all expenses for the month are posted.
    • Ensure complete documentations and audit trails for each transaction is maintained, filled and easily retrieved.
    • Ensure financial statements are accurate and that they reflect the position of the organization and documentation is complete and ready for audit.
    • Support budget and forecasting activities.
    • Collaborate with respective donor agency in accounting and financial reporting as outlined in a duly signed agreement.
    • Collaborate with other departments to support overall department goals and objectives.
    • Respond to enquiries from the Team Leader regarding financial and special reporting requests.
    • Assist in development and implement of new procedures and features to enhance the workflow of the department.
    • Ensure all financial reporting deadlines are met with accurate and timely reporting of financial information on monthly, quarterly and annual basis.
    Knowledge, Skills and Abilities
    • Degree in Business Administration
    • Minimum of 3 years work experience with an NGO or Donor funded programmes
    • The incumbent must have strong communication and analytical abilities
    • Fluency in both written and spoken English.

    Method of Application

    Interested persons should forward their Application Letter with Curriculum Vitae, Educational Certificates and transcripts to hr@sustainetgroup.com on or before 15th December 2017. Indicate current and expected salary. Applicants should indicate the position title on their application letters and email submissions. If you have not heard from us by 20th December 2017 consider your application having not been successful.

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