Records Management Assistant at Ethics and Anti-Corruption Commission

REF: EACC/HR & ADM/RMA II/4

This position is responsible to Deputy Director Administration through the Records Management Officer for the dispatch, receipt, sorting, filing and implementation of Information and Records Management policies and procedures in the Commission.

Duties for the Records Management Assistant Job

• Undertaking the receipt, registration, opening and routing mails and files to respective offices to work processes and communication;
• Classifying, filing, referencing, cross-referencing and bringing up documents for action;
• Providing input during formulation of the classification scheme and file plan;
• Compiling records and finding aids which include file movement registers, inventory and accession register to track the movement of documents in the Commission;
• Processing, scanning and indexing received records to keep an inventory of the received documents;
• Ensuring currency and security of records
• Transferring of records to respective storage locations for archive;
• Performing general office or clerical work.

Job Requirements

• 4 years’ relevant experience from a reputable organization;
• Diploma in any of the following disciplines: Records Management, Information Management, Library Science or its equivalent qualification from a recognized institution;
• Demonstrable computer application skills;
• Demonstrated integrity and professional competence;
• Communication, organisation and Interpersonal skills
• Ability to work under pressure
• Ability to work well with teams

Important Notice:

In addition to the qualifications set above, applicants must further obtain clearances from the following:

• Ethics and Anti-Corruption Commission (EACC)
• Kenya Revenue Authority (KRA)
• Criminal Investigation Department (CID)
• Higher Education Loans Board (HELB)
• Registration and good standing in relevant Professional Bodies