New Stores Officer at HRM Connection Ltd

Job Description

• To ensure proper control of stocks in & out of the store
• Set up and maintain electronic documentation of organization’s assets.
• Principal custodian of the Stores and all Stock items
• Prepare spare parts, materials requisitions based on the Systems/manual Internal Order Request
• Receive all items and sign delivery notes and GRN upon confirmations accordingly
• Ensure that all parts need to be repaired are delivered & collected from the repairing agent
• Make follow of delivery of parts, consumables from purchasing officer
• Raise daily job cards in liaison with the purchasing officer.
• Carry out a monthly stock take and send a Stock summary report to the Purchasing manager
• Liaise with Purchasing Officer in all matters concerning requisitions & supply
• Monitor efficiency of parts and services and advice on the quality to the H.O.D
• Compile and send defined reports per schedule.
• Maintain and up to date filing system of administrative paperwork
• Generate of job cards and GRN’s
• Update and maintain purchasing records
• Manage supplier relations
• Pre- qualification of suppliers
• Supervise direct reports
• Ensure implementation of company policies, procedures and SOP’s
• Develop and foster good relations with suppliers
• Uphold and maintain ethical standards in procurement
• Facilitate supplier payments and Coordinate deliveries to various departments
• Perform any other duties assigned by the HOD or any other authorized superior

Job Qualifications

• Bachelor’s Degree in any relevant field.
• Diploma in Purchasing and Supplies Management from a recognized institution is a MUST.
• At least 3 years’ experience in stock control and management in a busy organization.
• Good communication and interpersonal skills.
• Proficiency in computerized stock management package.
• Excellent planning and organizational skills.
• Must be self-motivated, honest and reliable person who can work with minimal supervision.

Key Competencies

• Attention to detail and accuracy
• Book Keeping
• Inventory Management
• Report writing and communication
• Data entry, analysis and management.
• People management
• Time Management
• Good verbal and written communication skills
• Organizational skills
• Problem analysis and problem solving skills