Executive Secretary at WTS Energy

Job description

Job Accountabilities:

• Diary management, co-ordination of appointments
• Client interaction both verbal and written
• Telephone duties including effective screening and problem resolution i.e. billing queries
• Assist with typing of agreements, general written correspondences, letters and other commercial documents
• Assist in maintaining an efficient and effective departmental filing systems and ensure that closed matters are archived accordingly on a regular basis
• Account management (Client invoicing) including amendments as per Partner’s instruction, itemized billing, time capture, draft accounts, adjustments, forwarding invoice letters, prepare dispatch/covering letter efficiently
• Assist in co-ordination of team meetings and events
• General administration – filing, e-mails and provide general practice area assistance
• Assist with adhoc general requests including follow up and timely payment of utility bills
• In liaison with Office Manager, ensure travel arrangements (local and international) for supervising partner
• Assist in preparation of legal files i.e. preparation of file copies

Experience and Qualifications:

• Minimum of 5 years legal secretarial and office administration experience in a corporate/service environment
• Highly proficient in Microsoft Office, particularly Word (cross referencing), Excel (tables) & formatting
• Experience in dealing with professional Institutes (e.g. LSK, ICPAK, ICPSK etc.) would be an added advantage
• Excellent typing skills, speed and accuracy
• Understanding and working knowledge on accounting system