Finance Officer : Re-Advertisement at Act Change Transform (Act)

Ref: ACT/FO/03/2018

(Those who had applied for this position do not need to re-apply)

Act Change Transform (Act!) is a local Non-Governmental Organization whose mission is to facilitate the empowerment of marginalized people and communities in Kenya and neighboring countries, to become active participants in their development by enabling them to: stand up for their rights; demand good governance in the management of resources; and participate in decision making processes. Act! does this through implementing partners, offering them capacity development, management of grants so that value for money is achieved and providing strategic leadership in national advocacy for the benefit of women, youth, people with disabilities and other marginalized communities.

Job Summary

The Finance Officer will be responsible for management requirements by ensuring proper recording of project expense, advances and liquidations in the financial management system while ensuring proper compliance with all donor regulations.

Key Responsibilities

Specifically, the Finance Officer will be responsible for but not limited to:

• Treasury management, Project book keeping, Bank reconciliations and financial reporting as per organizational guidelines.
• Ensure timely preparation of pipeline and budget variance reports.
• Maintaining finance documentation and proper filing systems.
• Customize and maintain effective financial systems that meet the needs of all stakeholders.
• Support in preparation of monthly finance plans in consultation with the Finance Manager.
• Support resource mobilization in development of budgets for proposals.
• Support the Audits (Program and Organizational).
• Support capacity building of project partners on best practices in financial management.
• Support regular site visits to the sub-grantees, as per approved work plans.
• Support grants team in conducting risk assessment on potential partners, as per set guidelines.
• Assist in the implementation of security management system and protocols to support Act!s operations field offices.
• Assist proper liquidation of program expenses while ensuring timely preparation of Donor reports.
• In collaboration with the driver(s), take full responsibility of day to day management of Office fleet while ensuring that documentation, vehicle insurances, logbooks, fuel consumption and maintenance / servicing protocols are observed at all times.
• Any other accounting duties as may be assigned from time to time.

Qualifications, Experience & Personal Requirements

Academic qualifications

A Bachelors of Commerce Degree (Finance or Accounting option).

Professional Qualifications

Full professional certification of CPA K or ACCA.

Experience

At least three years proven experience in a finance related field with sound understanding of NGO Operations especially in a USAID funding environment which would be an added advantage.

Essential Skills

• Problem solving skills.
• Good analytical skills.
• Excellent organization and coordination skills.
• Must be result-oriented with ability to work under strict deadlines.
• Good interpersonal and communication skills.
• Must be culturally sensitive.
• Highly proficient in MS Word, Excel, Access, Power-point and the use of Internet for research.