Secretary/Legal Officer at Pwani University

REF: PU/ADV/24/2/2018

Requirements

• Appointment to this position is either on permanent and pensionable terms or on a three (3) year renewable performance based contract, depending on age, citizenship or any other reason.
• Applicants must have Bachelor’s Degree in law, or any other equivalent qualifications from a recognized University.
• Applicants with a Masters Degree in Law or Business Administrating will be an added advantage.

Other Requirements

• Applicants should obtain clearance from the Higher Education Loans Board (HELB), Ethics and Anti-Corruption Commission (EACC), Kenya Revenue Authority, Credit Reference Bureau (CRB) and a valid certificate of Good
• Conduct from the Kenya National Police Service.
• Have high ethical standards, integrity, accountability and professionalism and good stewardship and comply with the requirements of Chapter six of the Kenya Constitution
• The Applicant must have at least eight (8) years cumulative relevant working experience (post qualification experience) with at least three (3) years experience as a practicing Company Secretary ( or equivalent position) in a law firm or other corporate body.
• Be an Advocate of the High Court.
• Be a Certified Public Secretary and should be a member of ICPSK with a valid practicing license
• Have proven knowledge of corporate regulatory and company laws , rules and norms

Skills and knowledge

Interested applicants should

• Be Computer literate
• Good Interpersonal
• Good communication (spoken) and written
• Leadership and Managerial skills
• Organizational and time management skills with the ability to multitask
• Be self-driven and flexible
• Ability to work under pressure
• Good teamwork, analytical and problem-solving skills.

In addition the applicants should show

Active involvement in International/Continental/Regional /National/ Local/Community activities

Responsibilities

The officer will perform the following duties and responsibilities

• Promote good governance by working with the Council (and its committees/boards) and the Vice-Chancellor to establish and implement good governance practices.
• Assistance/Support the Vice-Chancellor by Providing high level legal advice to the Vice-Chancellor
• Assistance/Support the Chair of Senate by providing high level governance and legal advice to the Senate Board
• Advice to Council and Council Committees and Boards by ensuring that members of Council (and its committees/boards) are provided with the information necessary for them to fulfill their responsibilities
• Management of Council meetings, agendas and minutes by ensuring timely distribution of notices and agendas of meetings of the Council, ensures that the agenda papers are prepared and forwarded to members of Council (and its committees/boards) in accordance with the Council’s Standing Orders, and ensuring timely preparation, confirmation, distribution to members and filing of Minutes of meetings of the Council (and its committees/boards).
• Coordinate the Induction Program for new members of Council (and its committees/boards)
• In consultation with the Vice-Chancellor coordinate the conduct of Workshops and professional development activities for members of Council (and its committees/boards)
• Maintain a register of conflicts of interests of members of Council (and its committees) and advise the Chair of Council and Vice Chancellor in respect of any real or potential conflict of interests arising for members of Council (and its committees)
• Works closely with the Chancellor and Vice-Chancellor to maintain strong and productive relationships between Council and the senior management of the University.
• Act as the main point of contact together with Vice-Chancellor for members of Council (and its committees/boards), including for members wishing to obtain information direct from officers of the University.
• Provides guidance to the Council (and its committees/boards) on their responsibilities under the law (including obtaining legal advice as required), the Standing Orders and the Rules of the University to which they are subject and how these should be discharged
• Has oversight responsibility for the provision of legal services, including assisting in the protection of the University’s reputation (including responding to legal challenges) in consultation with the University Lawyer.
• Oversees the effective discharge of the University’s statutory and legislative obligations by providing advice on obligations and compliance in relation to the provider registration and other such requirements
• Ensure the smooth operation of Council committees/boards by providing secretariat support to committees/boards of the Council.
• Maintains custody of and controls over the use of the Common Seal. Maintains a record of the use of the Common Seal and provides reports to Council.
• Makes budget submissions to the Vice-Chancellor to secure adequate resources for the performance of the Council’s (and its committees/boards) and the Secretariat’s responsibilities
• Will responsible for maintaining Council delegations.
• Will be responsible for publishing, maintaining and managing amendments to the University Statutes (or Regulations), By-Laws and Rules

Terms Of Service

Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.