Nairobi Depot Operations Manager at Linkark Consultants Ltd

Job Summary: The purpose of this role will be to manage all aspects of the Nairobi Regional Distribution Center.

This role will work closely with members of the Nairobi Sales team, to ensure that Sales orders are scheduled and dispatched in line with capacity and capability of the location, closely with the rest of the Operations team to ensure stock availability and with the Finance team to ensure that all the necessary controls are in place to safeguard smooth operations

Duties and Responsibilities:

• Responsible for Stock Controller, Dispatch Executive and Drivers
• Lead a team and drive Nairobi Depot performance to ensure healthy, safe, efficient and cost-effective operation which is in compliance with the company’s processes, practice and standards
• Acts as the Depot focal point for all interested bodies (Internal and external) and is accountable for the 24/7 safe and efficient operation of the Depot.
• To ensure that Inventory Control Practices are adhered to at all times, safeguarding any losses and or unaccounted losses at any given time.
• Manage the efficient dispatch of Sales Orders in line with the Customer promise of ‘On Time-In full’ in support of the commercial objectives of the company.
• Deliver an efficient/ optimization of company’s owned/ leased trucks in order to reduce the cost of 3rd party hired transportation.
• Directly manager the end to end accountability of Van Sales stocks movement and associated reconciliations.
• Maintains a constant and critical appraisal of all Depot activities and costs within the depots by directing the team to manage all achievable resources so that company products are stored, handled and distributed to the agreed standards at optimum cost.
• Builds a culture of operational excellence within the team by providing leadership, motivation, coaching and mentoring.
• Effectively manage and improve the Depot related working capital within the agreed limits i.e. Inventory and Receivables.
• Champions the implementation and embedment of EOSH and ISO requirements at the depot.
• Provide a source for data related to quality of products, customer feedback and give an analysis that guides decision making.
• Determine and liaise with HR & COO on Staff training and development.
• Effectively deal with any depot related staff issues as required.
• Perform Annual staff appraisals and review.
• Perform or cause to perform Daily reconciliations for both stocks and deposits
• Approve annual leave for all staff and ensure replacement staff are organized.
• Point of call for after hour’s alarm.
• Prepare draft annual operating / capex plan.
• Deliver on the implementation of HMW-World Class Operations.

Competencies & Qualifications

• Bachelor’s Degree in Degree in Logistics or commercial or engineering-related fields
• Must have at least a minimum of 5 years in a warehousing, logistics, supply chain or similar environment.
• Minimum of 6 years experience in FMCG sector in a busy food or beverage manufacturing firm.
• Trained in Analytical techniques/ Beverage production technology
• Trained ISO Systems Auditor/ NEMA Lead or Associate Auditor
• Trained in Six Sigma; yellow or green belt.
• Substantial previous experience in a complex environment, working with multiple stakeholders.
• Analytical approach and problem diagnostic skills.
• Thorough knowledge of Depot operations procedures, supply and logistics.
• Thorough knowledge of HSSE systems, policies and procedures
• Attention to detail and clear levels of ownership.
• Proven leadership skills with an eye for continuous improvement of teams and methods of working.
• Analytical approach and problem diagnostic skills.
• Computer literate – preferably SAP Business 1 (ERP) and application packages.
• Proven ability to maximize output from teams.
• Strong ability to think through and analyze complex problems
• Strong commercial mentality and creativity.
• Responsiveness – addresses issues effectively, with a strong focus on action.
• Accountability – drive accountability and takes responsibility accordingly.
• Confident, enthusiastic and passionate person
• Ability to manage and deliver on complex projects.
• Ability to be self-motivated with a positive attitude and a solid work ethic