Office Administrative Assistant at Export Processing Zones Authority (EPZA)

Grade: EPZA 9

Directorate: Finance, Human Resource and Administration

Department: Human Resource and Administration

Division: N/A

Section / Unit: Administration

Location / Work station: Administration Building, Viwanda Road

Reporting Relationships

• Reports to: Senior Assistant Office Administrator
• Direct reports: Corporate Secretary and Manager, Legal Services
• Indirect reports Office Assistants

Job Purpose

The job holder is responsible for legal secretarial services and clerical/administrative work.

Key Responsibilities / Duties / Tasks

• Managerial / Supervisory Responsibilities
  • N/A
• Operational Responsibilities / Tasks
  • Data processing from manuscripts
  • Operating office equipment and security of office equipment, documents and records
  • Attending to visitors and clients
  • Handling telephone calls and customers
  • Handling appointments

Job Dimensions:

• Financial Responsibility:
  • N/A
• Responsibility for Physical Assets
  • Responsible for physical assets assigned by the institution;
• Decision Making / Job Influence
• Working Conditions:
  • Work predominantly within the office

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications-KNEC

• KCSE Mean Grade of C- (Minus)
• Professional Qualifications / Membership to professional bodies
• Diploma in Legal Secretarial Studies from KNEC/Diploma in Law from Kenya
• School of Law or equivalent qualification from a recognized Institution
• Certificate in computer applications from a recognized institution.
• Meets the requirement of Chapter Six of the Constitution
• Previous relevant work experience required.
• Direct entry for Diploma Holders

Functional Skills: Behavioral Competencies/Attributes:

• Attention to detail
• Communication skills
• Interpersonal skills.
• Honest and confidentiality

Salary Scale for the position

Minimum Basic Salary Kshs 27,072.00: Maximum Basic Salary Kshs 47,912.00

Total Allowances 27,072.00

Successful candidate will enter the scale at basic salary of Kshs 47,912.00

Application Requirements

Candidates interested in these positions are required to comply with Chapter Six of the Constitution of Kenya.  Specifically, those applying for the positions advertised must obtain and submit with their application, copies of the following;

•  Certificate of Good Conduct from the Directorate of Criminal Investigations.
•  Clearance/Compliance Certificate from Higher Education Loans Board (HELB)
•  Tax compliance Certificate from Kenya Revenue Authority
•  Clearance from the Ethics & Anti-corruption Authority (EACC)
•  Clearance from Credit Reference Bureau (CRB)