Procurement Officer at Abt Associates

Duty Station / Location: Nairobi, Kenya

Under the supervision of the Chief of Party, the Procurement Officer supports the procurement functions of the PMI VectorLink Project in Kenya.

Specific duties and responsibilities include the following:

• Planning and coordinating procurement of goods and services
• Consult with and educate departments about sourcing strategies, supplier outreach and procurement processes/requirements
• Property Administration – Tag and track assets and controllable assets project-wide, handle moving and storage needs for all departments, ensuring compliance with records retention requirements of the program
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems
• Book and track accommodation in Kisumu and project area in collaboration with the county coordinator.
• Assist in planning logistics for meetings/seminar/trainings, providing the location and materials, as well as supervising the process of paying per diem and snacks/meals.
• Check the process of filling in logbooks by motorists and summarize in Excel for tracking fuel usage.
• Manage the project vehicle maintenance.
• Lead project in performing procurements, including identifying reliable service providers, evaluating quotes, preparing the bid analysis, giving recommendations after approval, requesting invoices.
• Maintain and update monthly inventory lists, excluding the warehouse that will be controlled by the Program & Logistics Coordinator.
• Ensure the proper use of goods, materials, and equipment at the office.
• Make records of all calls made by the landline telephone and ensure that they are well received, stored and dispatched / distributed with adequate records.
• Control stock of office supplies ensuring a timely and proper preparation of procurement plans for the office and project
• Assist drivers in the process of completing timesheets and completing advance and travel expense reports.
• Assist in security management.
• Monitor and forecast upcoming levels of demand and track inventory levels
• Keep records of all documents received.
• Manage the transport of goods from Nairobi and/or Kisumu to field sites.
• Perform any other duties assigned by the supervisor.

Qualification requirements include the following:

• Bachelors Degree in Logistics, Business, Management, Administration, or other relevant field.
• At least two (2) years of relevant professional experience, with significant experience in the procurement and logistics of commodities.
• Experience at USAID-funded development programs, and knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is desirable.
• Excellent management, supervisory, organizational, computer, and writing skills.
• Fluent in English.