Procurement and Purchase Order Officer at Recours Global HR

• Optimise Outsourcing is recruiting  for a detail-driven Purchase Order Processor to support an established international retail business and take responsibility for the accurate creation, review, and management of purchase orders. This role supports smooth procurement operations through precise data entry, stock accuracy support, costings validation, and strong communication with suppliers and internal teams.
• This is a structured, high-volume environment where accuracy, timeliness, and accountability are essential.

Role Overview

• This is a high-volume purchase order processor role where attention to detail directly impacts stock accuracy and supplier account integrity.
• You will work closely with procurement, warehouse/operations teams, suppliers, and the Finance Manager based overseas to resolve issues promptly and ensure invoices move efficiently through the workflow.
• For GDPR and confidentiality reasons, the client’s identity will be disclosed at the interview stage.

Key Responsibilities

• Create, review, and process purchase orders in line with company procedures.
• Maintain accurate and up tdate purchase order and supplier records.
• Support stock accuracy by checking and verifying stock levels as required.
• Assist with costings, ensuring pricing is correct and aligned with supplier agreements.
• Liaise with suppliers regarding pricing, availability, and delivery details.
• Communicate with internal departments tresolve order discrepancies, including stock queries.
• Ensure accurate data entry with a high level of attention tdetail.
• Monitor and follow up on outstanding orders tensure timely delivery.
• Assist the procurement team with reporting and general administrative support.

Essentials

• Experience using Sage 200 — able tprocess orders and navigate system functions confidently.
• Excellent attention tdetail — consistently accurate and able tspot discrepancies.
• Strong communication skills — clear and professional when dealing with suppliers and internal teams.
• Proficient in Microsoft Office (Excel, Outlook).
• Ability tmanage multiple tasks and prioritise effectively.

Desirable (Not Essential)

• Previous experience in procurement, purchasing, or supply chain.
• Understanding of purchasing and inventory workflows
• Organised, methodical, and proactive.
• Collaborative with a positive, solutions-focused attitude.
• Able twork independently and meet deadlines

Working Environment & Equipment

• Office-based role in Nairobi.
• All equipment provided, including:
• Computer and monitors
• Headset and telephony systems
• Secure access trequired systems
• Candidates are not required tprovide their own equipment.
• Remuneration is aligned with experience and current market standards.