Transport Coordinator at FCM Travel Solutions

Job Responsibilities

• Prepare Transfer/Transport Schedule and allocate drivers in the schedule correctly;
• Circulate Transfer Schedule to specified recipients and brief drivers with the final Transfer Schedule for execution;
• Prepare transfers’ reports and send them to the appropriate departments;
• Prepare transfer invoicing schedule;
• Update client databases;
• Conduct customer care follow up with clients where applicable;
• Provide services that are tailor-made to clients’ specifications and needs;
• Follow-up with transfer executors for firsthand information on the success of any transfer;
• Ensure the necessary materials and items are available in the cars at all times;
• Maintain daily log of vehicles’ conditions and any repairs requirements;
• Ensure that the vehicles are well used by the drivers to reduce maintenance costs;
• Ensure cleanliness of the vehicles at all times;
• Keep record of repairs done on all vehicles at any given time;
• Ensure that mileage covered per day is justifiable against the number of transfers assigned;
• Calculate daily fuel consumption and keep track of vehicles fuel consumption performance;
• Keep track of all vehicles locations at any given time and ensure vehicles are duly accounted for at all times;
• Ensure the general cleanliness of the Transport office is maintained at all times.

Requirements

• C plain and above in KCSE or equivalent;
• Minimum 3 years’ relevant working experience;
• Should have excellent client management skills;
• Diploma in a business related course will be an added advantage;
• Be able to “think on their feet”;
• Must be a team player;
• Good knowledge of Nairobi and its environs;
• Excellent computer skills – MS Excel, MS Word, Email and Internet;
• Ability to work with minimum supervision and meet strict deadlines;
• Possess a lot of drive and passion for the job.