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  • Posted: Jun 19, 2018
    Deadline: Not specified
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    In 1945, UNESCO was created in order to respond to the firm belief of nations, forged by two world wars in less than a generation, that political and economic agreements are not enough to build a lasting peace. Peace must be established on the basis of humanity’s moral and intellectual solidarity.
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    Senior Office Administrator

    Grade

    KNC 4/C2

    Remuneration

    • Gross monthly package Ksh. 81,585 – 104,211 Pm
    • Leave Allowance – Ksh. 6,000
    • Medical Allowance – As per scheme rules
    • Group Life & Accident Cover– As per scheme rules

    Terms

    Permanent and Pensionable

    Pension Contribution rate (basic salary)

    • Employee - 7.5%
    • Employer - 12.5%

    Responsibilities

    This Officer will be deployed to serve a cluster of offices and be responsible for Office administrative services in a results oriented and timely manner to achieve the Office goals, objectives and agreed performance targets. This will entail inter alia:

    • Manage the Offices communications by handling telephone calls and appointments;
    • Ensure proper Office layout and coordinating schedules of meetings and venues;
    • Using e-office to research and process data
    • Manage the customer care services by receiving and attending to clients and enquiries;
    • Ensuring security, integrity and confidentiality of data;
    • Schedule and confirm appointments for customers, staff or VIP clients.
    • Set up and manage paper or electronic filing systems and maintain Office documents
    • Operate Office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
    • Maintaining an up to date filing system in the office.
    • Ensure security of Office records, documents and equipment’s including classified materials.
    • Guide and supervise other office administrative service personnel.
    • Establish and monitor procedures for record keeping of correspondences and file movement;
    • Manage Office protocol and etiquette and petty cash;
    • Any other tasks as may be assigned by the Secretary General/CEO.

    Job specifications

    Academic & Professional

    • A minimum of a Bachelor’s Degree in Secretarial Studies or a Bachelor of Business and Office Management or equivalent
    • Qualifications qualifications from a recognized institution;
    • Certificate in secretarial management course from a recognized institution
    • Certificate in computer applications from a recognized institution

    Experience

    • Possess a minimum of four (4) years of experience in the relevant field or profession working in a similar State Agency or comparable organization;
    • Demonstrated competence in managing a senior management Office in a comparable organization
    • A self-motivated individual with the ability to work under minimal supervision
    • Possess industry knowledge and experience of executive Office processes and procedures
    • Possession of good knowledge of ethics, protocol and executive Office etiquette

    Personal qualities

    Ability to multi task; Good interpersonal and communication skills; Team player, resourceful, flexible, have integrity and commitment to production results, self-motivated, dependable, organized, professional and must satisfy the requirements of chapter six of the Constitution of Kenya on leadership and integrity.

    Method of Application

    Download the KNATCOM form

    Complete the form and sign (Do Not attach any documents)

    First send a soft copy in word format to hr2018@unesco.go.ke (Do Not attach any documents)

    INDICATE THE TITLE OF THE POST ON THE EMAIL

    Secondly, send a hard copy to:

    The Secretary General/CEO
    Kenya National Commission for UNESCO
    P.O. Box 72107-00200
    National Bank Building, 16th Floor
    Harambee Avenue
    NAIROBI

    Note: Only short listed and successful candidates will be contacted. Valid Clearance certificates from EACC, HELB, KRA & CID is mandatory.

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