Primary purpose of the position: Answer and coordinate all incoming telephone calls and serves visitors by greeting, general welcoming, and directing them appropriately; undertaking general administrative duties to a high standard and in a professional manner.
This position is under direct supervision of Finance and Admin. Coordinator
Duties and responsibilities:
- Undertake reception and switchboard duties including, providing a warm, professional welcome to all visitors to the Organization in line with the Organization’s Standards, policies and procedures.
- Be responsible for keeping note of staff going out of the office to be able to answer telephones promptly.
- Be responsible to register in the journal and distribute relevant mails to all staff members Nairobi office.
- Disbursement of cheques and office Correspondences to clients and suppliers.
- Prepare packages and request pick up services from courier and taxi companies as needed. Receive. Incoming packages and distribute accordingly.
- Request courier services when needed.
- Planning and Coordinating office meetings and organizing for refreshments.
- Assisting with a variety of administrative tasks including photocopying, Scanning etc.
- Manage inventory of office supplies and equipment.
- Maintain safe and clean reception area by complying with procedures, rules, and regulations.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Provide administrative and secretarial support all units.
- Any other duty assigned by Supervisor.
Competence and Personal Requirements:
- Diploma in Business Administration or Human Resource Management or Secretarial Course.
- 3 years’ work experience in an International development agency.
- Good people management and interpersonal skills.
- Written and Verbal communication Skills
- Ability to work under pressure independently and with limited supervision.
- Professional personal presentation
- High levels of patience and ability to work effectively in a team environment
- Multitasking and time-management skills, with the ability to prioritize tasks
- Proficiency in computer MS Office.
Gmail
Yahoomail