Consultancy for Recruitment and selection of a Program Officer at Association of Charitable Children Institutions of Kenya

Project Title: Protection of children from family separation as result of abuse, neglect and exploitation in 15 counties.

Duration: 10 days

TERMS OF REFERENCE

Project Description

ACCIK in partnership with ERIKS Development partner have designed a 3-year project to be implemented in 15 counties of Kenya. The project aims at improving care and protection of children within their communities. To strengthen its capacity in delivery of this project ACCIK is seeking to employ a competent Programme Officer.

Objectives of the Consultancy

The overall objective of the consultancy is to recruit a competent Program Officer

Selection of Consultants

The selection will be done through competitive evaluation of Request for Proposals (RFPs)

Methodology

The proposed methodology should ensure active participation of the client.

Key responsibilities

ACCIK

• Developing a job description
• Participate in short listing of candidates, reviewing of score sheet, interviewing.

Consultant

• Advertisement
• Lead is short listing of candidates, interviews
• Conduct reference check for the selected candidate Packaging of offer and negotiation
• Placement of candidate

Technical Proposal

The Technical Proposal shall provide the following information:

• A brief description of the firm’s organization and an outline of recent experiences on assignments of a similar nature. For each assignment the outline should indicate inter alia, the profiles of the staff proposed, duration of the assignment, and firm’s involvement.
• Any comments or suggestions on the Terms of Reference, a list of services and facilities to be provided by the Client.
• A description of the methodology to be used and work plan for performing the assignment.
• The list of the proposed staff team by specialty, the tasks that would be assigned to each staff team member and their timing.
• CVs recently signed by the proposed professional staff and the authorized representative submitting the proposal. Key information should include number of years working for the firm/entity and degree of responsibility held in various assignments

Financial proposal

In preparing the Financial Proposal, consultants are expected to take into account the requirements and conditions outlined.

The Financial Proposal should list all costs associated with the assignment including;

• Remuneration for staff involved
• Reimbursable expenses such as subsistence (transportation, printing of documents, N/B: If appropriate these costs should be broken down by activity.

Consultants shall express the price of their services in Kenya Shillings inclusive of all taxes.

The Proposal must remain valid for 30 days after the submission date. During this period, the Consultant is expected to keep available, at his own cost, the professional staff proposed for the assignment. The Client will make his best effort to complete negotiations within this period.

Consultancy Deliverable

A detailed final report on all the activities leading to recruitment and selection of the best candidate for the position of Programme Officer.

Proposed Work plan and Timeframe

The assignment is expected to take an estimated period of 10 days spread over a period of 1 Month, upon award of contract to the presentation of the final report to Project Management Unit

Requirements for eligible potential firms:

• Must be registered as a legal entity Possess Tax Compliance certificate.
• Implemented similar assignments undertaken (provide evidence).
• The lead consultant should have a minimum of 10 years of Competency based recruitment and selection experience
• Attach CVs and testimonials for the lead consultant.

What the consultant should submit

• Certificate of incorporation
• Valid tax compliance certificate
• A Technical and Financial proposal demonstrating understanding of the scope of work, proposed work plan indicating timelines against deliverables.
• A quotation indicating the cost of each of the assignments as tabulated in the above table. Profiles/CVs indicating number and qualifications of the relevant staff
• Profiles/CVs indicating previous consultancies and references

Payment

This will be mutually agreed between the firm and ACCIK during negotiation but ACCIK proposes a one off payment at the end of the project and upon submission of a comprehensive detailed final report.

Reporting

The firm will work closely with ACCIK and report to the Executive Officer (EO), ACCIK.

The consulting firm will submit reports and documents to the EO as may be required from time to time.