HR and Administration Manager at Dorbe-Leit Solutions Limited

Our Client is a branding consulting design & innovation company committed to transforming SME’s & indigenous businesses into global brands through innovation and strategy alignment to fit the client’s specific needs. They offer services ranging from brand innovation, brand strategy, brand identity and brand alignment.

Our client would like to fill the position of a Human Resource & Administration Manager who will be reporting to the CEO.

Job Purpose/Summary

The HR Manager will have the overall responsibility for the smooth and efficient running of the HR function so as to help the organization achieve its purpose amongst other Strategic objectives. The jobholder will be responsible for the coordination of HR activities and overall administration, coordination and evaluation of the HR function while ensuring all staff have a conducive working environment for personal and professional career growth.

Job Responsibilities

Human  Resource Management

• Recommend and advice on Strategic HR planning for management and development.
• Assess current HR capacity and forecast future HR requirements.
• Develop and implement a human resource strategy.
• Advise the executives on HR best practises
• Carry out job evaluations and salary structuring.
• Liaise with functional heads in identifying the organisation’s development needs.
• Generate HR reports and give an informed update of HR activities.

Human Resource Policies

• Monitor the compliance to HR policies and procedures.
• Periodically review and update the organisation staff manual and HR policies.
• Provide guidance on any matters/disputes related to the interpretation of the provisions of the HR policy manual.
• Update management on labour related legislation and practices.
• Design code of conduct, disciplinary procedure and grievance resolution processes.
• Develop and implement compensation and benefits policy.
• Interpret and apply human resources policies, rules and regulations.
• Identify needs for new or modified human resources policies, practices and reviews, and recommend amendments or actions accordingly as required.

Personnel Record Management

• Maintain all personnel records and ensure they are updated accordingly.
• Compile and maintain Human Resource records.
• Ensure personnel files are filed accordingly.
• Ensure current and historical human resource records are filed and are easily retrievable.

Leave Management

• Ensure the leave program is efficiently managed and accurately tracked.
• Provide line managers with leave balances to facilitate leave approval or rejection and guide on requests as per policy.
• Adjust employees’ leave days balance as of a specific date
• Update time earned, time taken and time remaining for each employee.
• Manage and evaluate the staff exit programme (conduct exit interviews etc).

Recruitment & Selection

• Coordinate receipt of applications and organise for interviews and short-listing of candidates.
• Coordinate job adverts and ensure wide dissemination.
• Prepare offers of employment and employment contracts.
• Plan induction programmes for new staff within different departments.
• Ensure all new employees are well inducted and are given proper insight into the company.
• Prepare employment and consultancy contracts.
• Ensure all staff contracts are signed and up to date.
• Contract with vendors to provide employee services.

HR Administration

• Advice on HR administration function and the different HR processes.
• Coordinate staff meetings.
• Ensure proper arrangement of office activities and meetings.
• Draft letters and respond to staff calls and emails.
• Ensure proper arrangement of office activities and meetings.
• Implement and review the benefits scheme (medical, pension, life cover, other cash and non-cash benefits)

Performance Management

• Review and update the annual staff appraisal system tools
• Guide line managers to conduct staff performance appraisals effectively
• Design and implement an extensive staff development programme
• Design and review job descriptions for all positions in the organization
• Support in designing, implementation and monitoring of performance management systems including KPI’s
• Provide advice to staff and managers with respect to performance management issues
• Identifying and applying best practices and tools to help the company improve its performance

Requirements

• Bachelor of Commerce degree in Human resource, Business Administration or its equivalent.
• A Higher National Diploma in Human Resource Management with a practicing certificate.
• At least 6 years’ experience in Human Resource Management and Administration in the service sector with a fast paced working culture.
• Knowledge of Employment Act & Labour laws is highly desirable.

Required skills and key competencies

• Excellent written and spoken English.
• Negotiations skills.
• Ability to clearly articulate how organizations can/should harness human resources as a strategic function.
• Ability to work under extreme pressure and a fast paced, dynamic environment.
• Flexible, empathetic individual who can maintain confidentiality
• Good supervisory and organizational skills.
• People management.
• Report writing skills.
• Holding people accountable
• Good planning and organization skills.
• Team player with proven leadership skills.
• Good decision maker.
• Delegation and management skills.