Mall Administrative Assistant at CPF Financial Services

Job Description

Ref: CPF/AA/18

Supervisor Title : Mall Manager

Division: Property And Facilities Management

Job Summary

The purpose of this job is to provide effective and efficient day to day administrative support to the Mall Manager.

Key Responsibilities

• Manage the day-to-day administrative functions; providing secretarial support services; receive incoming calls, visitors, correspondence and reports.
• Maintain the Managers calendar/diary and schedule of appointments to ensure that appointments do not overlap.
  Maintain an up to date, effective and accessible filing system for all the electronic and hard copy documents in the department to facilitate records retrieval.
• Maintain efficient and effective communication channels between the manager and any other stakeholders by being the initial point of contact to the Mall Management offices.
• Maintain an inventory of office equipment and supplies, monitor utilization of consumables and requisition for additional supplies.
• Any other duties that may be allocated from time to time.

Qualification and Experience

Requirements

• Diploma/ Degree in a related field
• At least 3 years’ experience with a proven positive track record in marketing of a retail mall within or region similar to Kenya.

Competence Requirements

• Excellent relationship management and communication skills necessary for interaction with stakeholders
• Good planning and organization skills;
• High level problem solving skills, intelligence and courage
• Excellent personal physical presentation Integrity

If you meet the requirements stipulated for the above position, please write in confidence quoting the Position, Title and Reference Number on the subject of the email or cover letter on or before Friday 24th August , 2018 not later than 5:00 PM..