County Finance Assistant at Abt Associates

Supervisor: Country Finance and Administration Manager

No Required: 2 (1 Migori and 1 Homabay)

Overall Purpose: The major purpose is to support the Country Finance and Administration Manager in collecting the required information from county sites for processing payment of sub-county spraying staff in addition to observing proper accounting procedures, systems and internal controls in Sub-county field stations.

Responsibilities:

• Assist in developing a database of all field staff involved in the county spraying
• Ensuring that the daily work logs are completed and submitted by team leaders and supervisors.
• Obtains and maintains personal information from all county spray teams which is used in administering their pay e.g. ID number, telephone numbers, etc.
• Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments; calculate wages, and pay adjustments in the payroll process.
• Assist in review of the financial data from field stations by verifying the accuracy of information/support documentations and reasonableness of costs.
• Organize the financial document filing system for the county.
• Ensure payments are processed in a timely manner as per the payment schedule
• Communicate with finance clerks via email and phone to ensure information required for payments is captured and processed correctly
• Research and resolve any payroll or vendor payment issues
• Data entry on payroll and vendor registry
• Provide high level of customer service to all staff and external vendors of the organization
• Maintain strict confidentiality as it relates to all information.
• Aid in generating ad hoc reports from multiple financial systems
• Assist in verifying and processing of payments
• Perform other ad hoc projects duties as assigned by supervisor

Required minimum qualifications, skills and abilities

• Training in accounting/finance or its equivalent preferably CPA (K)
• Additional 1 year experience working as an account clerk in a busy professional environment

Knowledge, Skills and Abilities:

• Proficiency in English and Kiswahili.
• Knowledge of payroll processing and reporting
• Excellent levels of numeracy and computer literacy
• High accuracy and productivity
• Strong organizational skills
• Financial services operations or administrative experience a plus
• Must have the ability to multi-task
• Working knowledge of Microsoft Outlook, Word and Excel
• Strong presentation and facilitation skills
• Ability to use spreadsheets and other accounting software
• Strong interpersonal skills and ability to work in a team