Corporation Secretary & Manager, Legal Services at Brand Kenya Board Corporation

Ref: BKB/CS/01/2018 (L3)

Reporting to the Chief Executive Officer, this position is responsible for the Board’s Legal function and responsible for the Board of Directors matters in consultation with the CEO. Oversees the formulation and implementation of legal policies and procedures in line with the Board’s Strategic Plan.

Key Duties & Responsibilities:

The following are the key responsibilities and duties for this position:

Operational Responsibilities / Tasks

• Advise the Board on matters related to corporate governance, laws, regulations and ethics to ensure that all legal risks are identified and properly managed
• Provide Secretarial Services to ensure that the Board’s work-plan is prepared and adhered to, Board and Committees papers are circulated in advance of meetings, a record of attendance at meetings is kept and Board decisions are implemented;
• Prepare the schedule of Board and Committee meetings for the year and prepare the agendas for these meetings in conjunction with the Chief Executive Officer and Committee Chairpersons;
• Act as custodian of the Board’s legal documents including the register, seal, leases and contracts;
• Participate in the formulation of the Board’s strategic plan, develop and administer the department’s work plan and budget;
• Review the Board’s legal and regulatory framework to ensure compliance and removal of impediments;
• Represent the institution on all legal matters and participate in the selection of legal advisors;
• Arrange for legal audits and ensure that all recommendations arising thereof are implemented;
• Interpret the Constitution and all laws that affect the Board on behalf of management and the Board and advise on compliance;
• Oversee the negotiations of commercial transactions including but not limited to license agreements, confidentiality agreements, content distribution agreements and vendor agreements;
• Take the necessary action to protect the Board’s and Kenya’s rights, privileges and interests in intellectual property and other product innovations and processes through patents and copyrights;
• Ensure the Board complies with statutory requirements including filing annual returns and renewal of licences;
• Ensure proper management of the pension scheme and the provident fund;
• Set, monitor and evaluate performance targets for staff in the division in line with the strategic plan; team spirit and effective succession planning;
• Provide secretarial services to management meetings;
• Participate in meetings of Stakeholders and Management as necessary;
• Prepare and present performance reports;
• Review the issues being presented to the Board and advise as appropriate;
• Coordinate consolidation of Board’s Annual Reports and ensure that statutory deadlines are met and that statutory and regulatory disclosures are validated, particularly in relation to statements given on corporate governance standards and practices in the Board;
• Ensure Departmental compliance with the relevant ISO standard and procedures of the Board; and,

Managerial / Supervisory Responsibilities

• Provide leadership, maintains discipline, trains and appraises staff in the team
• Motivate and nurture the department to achieve excellence in capability to achieve overall objectives.
• Lead the department by budgeting, planning and directing resources to achieve targets and objectives.
• Supervise the development, implementation and management of finance policies.
• Oversee staff development.
• Ensure performance measures are designed to evaluate performance against the strategic plan;
• Ensure reporting on work done into the reporting structures in the Institution on a monthly; quarterly or annual basis
• Play a senior leadership role in bringing the internal community along to support the outputs delivered by developing effective and strategic relationships
• Build a highly effective team, by leading, managing and motivating staff and by directing and coaching them where appropriate, so that they achieve excellence in delivery.
• Take responsibility for the reports emerging from the division and all documentation sent to the CEO
• Oversee division’s budgeting, monthly, quarterly and annual reporting, cash flow and debt management.

 Minimum Qualifications

For appointment to this grade, a candidate must have:

• Master’s Degree in Law from a recognized university;
• Bachelor’s Degree in Law from a recognized university;
• Advocate of the High Court of Kenya;
• Post Graduate Diploma in Law from the Council of Legal Education;
• Member to the Law Society of Kenya in good standing;
• Hold a valid practicing certificate;
• Member, Institute of Certified Public Secretary of Kenya (ICPSK) in good standing;
• Experience of not less than eight (8) years, three (3) of which must be in a management position in the Public Service or Private sector;
• Course in leadership lasting not less than four (4) weeks;
• Proficiency in ICT; and
• Fulfillment of the requirements of Chapter Six of the Constitution.

Key Competencies

• Leadership and managerial skills;
• Report writing skills;
• Negotiation skills and arbitration skills;
• Conversant with the Kenyan Laws;
• Demonstrate ability to build cohesive teams and to achieve goals through team work;
• Demonstrate resilience and flexibility in a demanding and fast changing environment;
• Excellent relationship management, negotiation and networking skills;
• Excellent communication and interpersonal skills;
• Strategic orientation;
• Ability to maintain confidentiality of privileged information and ensure absolute discretion and sensitivity to confidential matters;

Terms of Service: Permanent and Pensionable