Finance & Administration Officer at Kakenya’s Dream

Reports To: Executive Director

Type of contract: One year renewable contract

Location: This position is based in Nairobi but it is expected that the individual in this position will travel to Enoosaen, approximately every other month for two-three days at a time, to meet and coordinate with the program staff.

Duties and Responsibilities

• Financial administration
  • Responsible for financial record keeping and administration; ensure that all finances are properly administered and monitored in accordance with Kakenya’s Dream financial regulations and controls
  • Responsible for the day-to-day accounting functions and supporting the organization’s operations
  • Overseeing the maintenance of the QuickBooks accounting system by ensuring that accounting transactions are posted correctly and timely and that data is posted and backed up on a daily basis
  • Liaising with external auditors to ensure regular and annual audits are carried out smoothly
  • Preparing monthly financial reports for internal and external use on income, expenditure, and any variations from budgets
  • Preparing and management of budgets
  • Support of grant management
  • Provide financial support to the project team members i.e: Quarterly funds disbursements
  • Review all financial documentation including Payment Vouchers, Petty Cash Vouchers, Journal Vouchers, EFT Vouchers and Payroll Vouchers
  • Maintaining bank records, performing bank statements reconciliations and dealing with the bank on all financial matters
  • Ensuring compliance with all regulatory requirements as relating to existing laws
  • Processing of payments
  • Responsible for the management and administration of the payroll
  • Support statutory returns filing on monthly basis i.e: PAYE, NSSF, NHIF, HELB
  • Responsible for researching and helping put in place additional policies and procedures as needed (Reviewing & implementation of financial policies)
  • Resolve finance related queries
• Ensuring coordination and adherence by local project accountant
  • Work closely and oversee the work of the project accountant to ensure proper management, tracking, and alignment with Kakenya’s Dream policies and procedures.
  • Identify any deviations or errors and work with the project accountant and executive director to resolve in a timely manner
• General administration and tasks
  • Carrying out, and helping develop where necessary, administrative systems such as records management, operating documents and procedures, etc.
  • Managing the administrative aspects of human resources for the organization, including updating and maintaining personnel files, tracking leave requests, recruiting new staff, and preparing contracts
  • Making in-country arrangements for US staff and visitors traveling to Kenya
  • Organizing team meetings, circulating agendas and taking/circulating minutes
  • Represent the finance department at the Board of Directors’ quarterly meetings
  • Performing general administrative duties; correspondence, procurement and maintenance of equipment

Required Qualifications

• University degree in accounting, finance or related degree
• Minimum CPA Part II qualification in accounting
• At least three years’ experience managing the accounting operations for a nonprofit organization
• Previous experience working with QuickBooks
• Previous experience managing the entire auditing process
• Advanced knowledge of Microsoft Excel

Desired Qualifications

Experience working for a nonprofit and/or an international organization that has multiple locations