Office Assistant at Export Processing Zones Authority (EPZA)

Reporting

Relationships

Reports to: Administration Officer

Direct reports: N/A

Job Purpose

Responsible for efficiently and efectively Collect, register and deliver incoming mail.

Responsibilities

Operational Responsibilities / Tasks

• Collect, Register And Deliver Incoming Mail.
• Register And Dispatch Outgoing Mail.
• Deliver Documents Outside The Organization
• Deliver Documents Within The Organization
• cleaning offices, machines/equipment/apparatus;
• maintenance of general cleanliness around the offices by collection and disposal of litter;
• collecting and disposing waste including papers and ensure general proper sanitation;
• dusting the office and ensuring habitable office conditions;
• moving or carrying office equipment, furniture and ensuring orderly arrangement;
• dispatching letters and files; and
• Performing general gardening including landscaping, lawn scarping, cutting grass, weeding, and pruning.
• Serve refreshments of tea and other soft drinks on staf and visitors.

Job Dimensions

Responsibility for Physical Assets

• Responsible for physical assets assigned by the Authority

Decision Making

• Makes decisions using work instructions

Working Conditions

• Works predominantly out of the office

Qualifications

Academic Qualifications

• Kenya Certificate of Secondary Education (KCSE) mean grade D
• Professional Qualifications / Membership to professional bodies
• Certificate in computer proficiency from a recognized institution; and
• Meets the provisions of chapter six of the constitution.

Previous relevant work experience required

• No experience required

Attributes

• Organizational skills Communication skills
• Interpersonal skill