Secretary at Maasai Mara University

Grade 10

Ref: MMU/SS/12/2019

Qualifications

• KCSE Certificate (C-) with at least (C-) in English.
• Typewriting III (50 w.p.m)
• Office Management III
• Business English III
• Secretarial Studies II
• Commerce II
• Shorthand III (100 w.p.m)
• Office Practice II
• The above qualification should be from KNEC.
• Proficiency in Microsoft Office programs.
• Exemplary work performance.
• Diploma in Secretarial studies will be an added advantage

OR

• Bachelor’s Degree in Secretarial Studies from a recognized institution
• 3 years’ experience a Senior Secretary II.

Core Competencies

• Ability to portray and uphold positive national image and work in a multi- cultural and multi- ethnic environment with sensitivity to and respect to diversity.
• Have the capacity to work under pressure to meet strict deadlines.
• Have demonstrable communication and interpersonal skills.

Responsibilities

Reporting to the head of department:

• Receive telephone calls and perform public relations duties.
• Type from manuscripts
• Take dictation in shorthand and transcribe
• Operate the office petty cash.
• Supervise staff under him/her
• Undertake routine office duties with little or no supervision.
• Access and utilize online information.
• Draft official correspondence and handle confidential documents.
• Assist in coordinating training, workshops and conferences.
• Take charge of documents and files including classified materials
• Ensure security of the office documents and equipment
• Guide and supervise junior staff and where necessary give counsel
• Any other duties that may be assigned/directed by the immediate supervisor.
• Appointment/Promotion to this post will be subject to availability of a vacancy in the establishment.