Assistant Office Administrator at Centre for Mathematics, Science and Technology Education in Africa (CEMASTEA)

Job Group ‘J’

Responsibilities

• Recording dictation in shorthand and transcribing in typewritten form;
• Processing data and managing e-office;
• Operating office equipment;
• Ensuring security of office equipment, documents and records;
• Attending to visitors/clients;
• Reserving appointments and maintaining office diary;
• Managing office petty cash;
• Responding to simple routine correspondences; and
• Ensuring good office layout.

Qualifications

• Served in the grade of Assistant Office Administrator II or in a comparable position for a minimum period of three (3) years;
• Passed the following examinations from the Kenya National Examinations Council (KNEC);
• Typewriting III (Minimum 50 w.p.m.) / Computerized document processing III;
• Shorthand III (110 w.p.m);
• Business English III / Communications I;
• Office Management III / Office Administration and Management III;
• Secretarial Duties II;
• Commerce II.

OR

•  Diploma in Secretarial Studies from the Kenya National Examinations Council;
• Certificate in computer applications and demonstrate proficiency in computer use and applications; and
• Demonstrated professional competence as reflected in work performance and results.