Human Resource and Administration Assistant at Finn Church Aid (FCA)

Duty Station: Kakuma/ Kalobeyei

Reports to: Program Coordinator

Primary purpose:

Responsible for general administration work in the areas of Personnel management, Performance Management and staff Development that are necessary to maintain a skilled and competent workforce at field level.

Tasks and duties

• Maintain an up to date asset register and inventory.
• Ensure proper use and maintenance of office equipment such as computers, printers, cameras, generators, etc.
• Ensure that all organizational assets are insured and that all policies are up to-date.
• Ensure that the office is clean, safe and secure through effective supervision of the administrative staff.
• Manage staff leave plans and ensure timely submission of time sheets
• Develop and ensure effective implementation of the personal work plans for Admin department staff.
• Ensure proper documentation of administrative processes.
• Implement FCA’s HR systems and procedures
• Ensure adherence to FCA policies and the national labor law in all processes and procedures
• Assist in staff recruitment and exits, introductions, orientation, trainings, staff benefits schemes etc.
• Provide advice in personnel conflicts/processes when relevant
• Ensure that staff records in the office in the area of operation are up to date and filed appropriately
• Responsible for implementation of FCA’s occupation health
• Provide guidance and implement grievance and disciplinary procedures
• In liaison with the line managers and supervisors ensure that performance appraisals and other tools/processes of performance management are effectively carried out in time

Qualifications

• A Bachelors Degree in Human Resources Management or related discipline like Social Sciences, Social Work and Social Administration, Public Administration, etc.
• Excellent planning and organizational skills
• Strong analytical and problem solving skills
• Good communication, facilitation and presentation skills. Strong interpersonal skills and high level of integrity
• Computer literacy
• The position involves making timely decision under pressure and also involves high level of integrity, due to care and caution