Senior Procurement Officer at Independent Electoral and Boundaries Commission

Scale: 5

Location: Headquarters – Nairobi

Directorate: Directorate of Supply Chain Management

Terms of Service: Permanent & Pensionable

Reporting to the Procurement Manager the Senior Procurement Officer will be responsible for ensuring timely procurement of goods, services and works; developing and implementing policies, and administrative systems in line with budgetary allocations in the Commission.

Duties and Responsibilities

• Preparation of procurement plans in liaison with user departments;
• Procurement of good, works and services in line with the commission’s requirements;
• Ensuring correct specifications from users, and proper requisition authorization;
• Preparation of tender documents for procurement of goods, works and services;
• Secretary to Commission Adhoc Evaluation Committees;
• Provide professional procurement advice to Commission’s ad hoc tender committees;
• Preparation of contract documents in liaison with user departments and legal directorate;
• Preparation and monitoring of payments to suppliers.
• Executing procurement work processes efficiently as assigned;
• Supervision of procurement officers and assistants;
• Preparation and submission of accurate, timely and relevant reports and any other circular issued by the National Treasury;
• Enforcing of Public Procurement and Assets Disposal Act, 2015, regulations and guidelines;
• Ensuring users satisfaction on services rendered by the procurement directorate;
• Maintain and archive document records for procurement and disposal activities;
• Make procurement follow up and maintain appropriate registers;
• Managing procurement related risks in the directorate and or Commission; and
• Deputize the Manager Procurement.

Qualifications and Experience

• Must have a minimum of Bachelor’s degree in Procurement or Supply Chain Management from a recognized university;
• A Master’s degree in Procurement or Supply Chain Management will be an added advantage;
• Possess a postgraduate diploma in Procurement or Supply Chain Management from a recognized institution or a professional body; d) Must be a member of a recognized professional procurement body with valid Practicing License from KISM;
• Must have working experience of seven (7) years in procurement, two (2) of which must have been at senior level;
• Must be conversant with the provisions of the Public Procurement & Disposal Act 2015 and the related Regulations;
• Must have good interpersonal and communication skills;
• Must be a team player, good management and leadership skills;
• Must be computer literate and possess good analytical skills and
• Must be a person of undoubted integrity.

Integrity Clearance

Shortlisted applicants shall be required to avail clearances from the following institutions as they appear for interview;

• Ethics and Anti-Corruption Commission (EACC);
• Directorate of Criminal Investigation (DCI);
• Kenya Revenue Authority (KRA);
• Office of the Director of Public Prosecutions (ODPP);
• Higher Education Loans Board;
• Professional bodies (where applicable) to which the applicant is a member e.g. LSK, IHRM, KISM, ICPAK, AAK, IEK etc. and
• Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.

Security Clearance

All shortlisted applicants may be subjected by the Commission to a security clearance by National Intelligence Service (NIS).