HR Assistant at Fanisi HR Solutions

Reports to: Managing Director

Location: Industrial Area, Nairobi

Job Summary / Purpose: This is a HR generalist job covering all HR aspects of a small business. You will work initially under a HR consultant and eventually independently. You will assist in carrying out a HR audit of all HR processes and documentation. You will assist in making sure an excellent HR system is implemented and maintained

Key duties and responsibilities (Initially assist in these duties and eventually take them up fully)

• Advice top management on best practices in HR management
• Offer all department managers support with their HR needs
• Advise managers and supervisors as required on people matters
• Act as liaison between management and staff
• Assist in Performance Management, Learning and Development processes
• Collate learning needs and prepare the analysis
• Prepare and maintain accurate and up-to-date staff training and performance management records
• Write HR policies and procedures and HR manual/handbook
• Maintain personnel files and documentation, prepare staff correspondence letters and ensure statutory regulations are followed
• Prepare employment contracts and other documents relating to terms and conditions of employment and joining formalities for new staff and casuals
• Ensure timely renewal of contracts and agreements
• Ensure records are kept in line with legislative requirements
• Responsible for staff welfare
• Assist in preparing and managing Payroll
• Any other duties as required

Skills and Qualifications

• Strong emotional Intelligence
• Demonstrated maturity in dealing with workplace HR issues
• A problem solver
• A Bachelors degree in Human Resource Management (or other discipline with a diploma in HR)
• A post graduate diploma in HR
• A registered member of IHRM as required
• At least two (2) years working experience in a busy HR office
• Knowledge and experience in generalist HR issues
• Experience in preparing contracts and job offers
• Experience supporting departmental managers on HR matters
• Must work within deadlines, be a responsive and energetic team player
• Must have expertise in using MS Office (Microsoft Word, Excel, PowerPoint)
• Proven ability to make effective judgments on available data/knowledge
• Must have the ability to build relationships and interact sensitively to achieve work goals
• Should have strong planning and organization skills with proven ability to identify the steps to be taken to achieve objectives
• Excellent writing skills and attention to detail