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  • Scope of Work - Immigration Consultant at Catholic Relief

  • Posted on: 15 May, 2019 Deadline: Not Specified
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  • Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. CRS carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. CRS started full-scale implementation of activities in Kenya in 1960s, focusing on the following programming areas: Microfinance; Agriculture; Water and Sanitation (WASH); Health; HIV/AIDS; Justice and Peace building; Child Protection; Education; and Emergency Response. Most of CRS’ work is implemented through local implementing partners, with CRS providing technical guidance and general oversight on project implementation.

    Catholic Relief Services seeks to engage the services of a reputable immigration consultant or consulting Firm to provide services and logistical support to international staff in relation to procurement of work permit, re-entry visas and other immigration related documents.


    Scope of Work - Immigration Consultant



    The Immigration Consultant’s responsibilities shall include the following:

    • Procurement of new work permits, work permit renewals, re-entry visas for all international staff:-application forms to be ready 3 months before staff arrives in the country, CRS will process the application forms and cover letters to the Treasury/Immigration.
    • Processing of special passes, dependent passes for spouse and children.
    • Processing of multiple journey entry visa, inbound and outbound visas.
    • Processing temporary work permit (special passes).
    • Providing administrative and logistics support in Alien card registration process and card processing for staff and their dependents.
    • Processing visa extensions
    • Advising CRS on new government/immigration rules and regulations.


    • The consultancy to pick the completed forms from CRS offices and forward them to the Treasury; -the process to be completed in two to three months
    • Processing of dependent passes;-to be completed in four weeks (one month)
    • Processing of multiple and journey visa-within two weeks depending on the type of visa
    • Temporary work permit (special pass); to be completed in two weeks
    • Visa extensions-to be done within one day after the collection of passport from the office
    • Advising CRS on new immigration/government of Kenya regulations-this should be done immediately after the notice


    • Practicing license
    • Audit certification
    • Hands on legal experience
    • Over 6 years’ experience working with Kenya Government/The treasury and Immigration departments.
    • Good understanding of immigration laws, rules and regulations
    • Good knowledge of problem solving skills, integrity, maintains client confidentiality,
    • Ability to meet with government officials


    Firms meeting the above criteria are requested to submit their proposals in two sealed envelopes as follows:

    Technical Proposal containing:

    Confirmation of the Firm’s understanding of the Terms of Reference and its capacity and capability to deliver on the TOR;

    The Immigration consulting Firm’s methodology/approach, work plan and timelines for undertaking and completing the assignment, and deliverables;

    Appropriate references to demonstrate having the experience specified in the TOR;

    The CVs of the key staff proposed to do the assignment

    Financial Proposal indicating the proposed fees and expenses

    Bidding firms should submit the following documents with their Technical Proposals:

    Proof of registration with the government of Kenya

    Provide references of recent similar experience in performing Immigration Consulting services which should be a sample list of past clients including name of organization, contact person, contact number and email address, nature and value of service and period of the appointment

    Method of Application

    Proposals should be submitted in one sealed envelope clearly marked “REQUEST FOR PROPOSALS: PROVISION OF IMMIGRATION CONSULTING SERVICES EXTERNAL” on or before Wednesday May 15, 2019 to: Catholic Relief Services – Kenya, ATTN: Procurement Unit, delivered to our office in St. Augustine’s Court, Karuna Close (Behind Lion’s Place, Westlands)

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