Scope of Work - Immigration Consultant at Catholic Relief

TERMS OF REFERENCE (TOR)

The Immigration Consultant’s responsibilities shall include the following:

• Procurement of new work permits, work permit renewals, re-entry visas for all international staff:-application forms to be ready 3 months before staff arrives in the country, CRS will process the application forms and cover letters to the Treasury/Immigration.
• Processing of special passes, dependent passes for spouse and children.
• Processing of multiple journey entry visa, inbound and outbound visas.
• Processing temporary work permit (special passes).
• Providing administrative and logistics support in Alien card registration process and card processing for staff and their dependents.
• Processing visa extensions
• Advising CRS on new government/immigration rules and regulations.

DELIVERABLES

• The consultancy to pick the completed forms from CRS offices and forward them to the Treasury; -the process to be completed in two to three months
• Processing of dependent passes;-to be completed in four weeks (one month)
• Processing of multiple and journey visa-within two weeks depending on the type of visa
• Temporary work permit (special pass); to be completed in two weeks
• Visa extensions-to be done within one day after the collection of passport from the office
• Advising CRS on new immigration/government of Kenya regulations-this should be done immediately after the notice

REQUIRED PROFILE OF THE AUDIT FIRM

• Practicing license
• Audit certification
• Hands on legal experience
• Over 6 years’ experience working with Kenya Government/The treasury and Immigration departments.
• Good understanding of immigration laws, rules and regulations
• Good knowledge of problem solving skills, integrity, maintains client confidentiality,
• Ability to meet with government officials

TENDER SUBMISSION

Firms meeting the above criteria are requested to submit their proposals in two sealed envelopes as follows:

Technical Proposal containing:

Confirmation of the Firm’s understanding of the Terms of Reference and its capacity and capability to deliver on the TOR;

The Immigration consulting Firm’s methodology/approach, work plan and timelines for undertaking and completing the assignment, and deliverables;

Appropriate references to demonstrate having the experience specified in the TOR;

The CVs of the key staff proposed to do the assignment

Financial Proposal indicating the proposed fees and expenses

Bidding firms should submit the following documents with their Technical Proposals:

Proof of registration with the government of Kenya

Provide references of recent similar experience in performing Immigration Consulting services which should be a sample list of past clients including name of organization, contact person, contact number and email address, nature and value of service and period of the appointment