Senior Assistant Office Administrator at Export Processing Zones Authority (EPZA)

Job Purpose

The job holder is responsible for engaging in general secretarial and office administrative duties.

Responsibilities

• Supervise office assistants
• Perform general office tasks, plan and schedule meetings and appointments.
• Make travel arrangements and bookings for official travel.
• Draft and respond to general correspondence.
• Maintain office and equipment in good working conditions.
• Take charge of documents and files, including classified materials; Facilitate travel, diary management.
• Ensure general cleanliness of the office
• Receive and attend to visitors.
• Ensure security of the office, documents and equipment.
• Store, retrieve and integrate information for dissemination to staff and clients.

Qualifications

Academic Qualifications

• Bachelors Degree in Business Office Management or related field from recognized Institution
• Diploma in Office Management/Diploma in Secretarial Studies from the Kenya National Examinations Council; OR
• Business Education Single and Group Certificates (BES & GC) Stage I, II and III from the Kenya National Examinations Council

Professional Qualifications (KNEC)/ Membership to professional bodies

• Shorthand III (Minimum 110 wpm)
• Typewriting III (50 wpm)
• Computerized document processing III
• Business English III
• Communication II
• Commerce II
• Office Practice II
• Office Management III / Office administration management II
• Secretarial Duties II OR
• Higher Diploma in Secretarial studies from KNEC and
• Certificate in public relations course for (2 weeks) from KSG or other recognized institution
• Certificate in computer applications from a recognized institution
• Previous relevant work experience required.
• Served in the grade of Office Administrator for a minimum period of three (3) years in the Public Service or comparable position from a recognized Institution;

Salary Scale for the position

Minimum basic Salary Kshs 43,302.00 Maximum basic salary Kshs 110,000.00

Total allowances 46,000.00

Successful candidate will enter the scale at basic salary of Kshs 43,302.00